Ziflow Reviews

Simple to use, it also have a lot of tools to make the proofing of a document a lot better. The video integration is a must.

Litlle bit difficult for the invited users to find the dashboard.

Ziflow is user friendly which makes it easy to use and collaborate with our design team on projects. The dashboard helps me organize and see the status of all the proofs I am assigned to review. I love the comparison tool to review/compare different versions of a proof, real-time commenting and mark up tools, and having all the comments and changes in one central place to streamline communication. Fewer emails means edits don't get lost.

I receive a lot (maybe too many?) of the daily review emails from Ziflow but that is also my fault. I can always change my preferences for which emails I want to receive.

User-friendly interface and robust features for streamlining the review and approval process for creative projects.

Relatively high compared to other review and approval platforms. its extensive feature set can sometimes lead to a steeper learning curve for new users.

It is very user friendly. Being a QC it is very easy to mark errors and suggestions/feedbacks on the designs and it makes easy to understand what a client wants.

sometimes the colours are not exact as it is designed, like if we add RGB projects but it shows like its a CMYK.

Ziflow's proof-sharing interface is exceptionally clear and transparent, streamlining the process for both teams and clients.

When proofs are uploaded to Ziflow, the color code changes from RGB to CMYK, causing issues with clients.

- Saving workflow templates for streamlined processes
- Robust text markers and annotation tools
- Automation for workflows

- The workflow method requires a little more thinking because it isn't necessarily a linear workflow. Multiple stages could be happening simultaneously which is a little confusing at times.
- I wish clients and team members who aren't paid users could have a dashboard for active proofs they are on. I know you can pay for lite users - but I wish this was an included feature in the top tier plan.

The mark-up tools are intuitive and easy for our reviewers to understand with limited onboarding. The ability to load a wide variety of file types means our teams spend no time converting files into a separate format only for the purposes of proofing. The ability to quickly identify if all Reviewers have opened the proof is helpful to keep everything moving on time and remind those who are behind to complete their review.

There are some automation features that are only available in the enterprise version that seem like they should be part of the standard offering. Reviewers can't see a complete list off all the proofs waiting for their review if they are not in the system as a User (which requires an additional license per user.)

I like a lot of things about Ziflow. The version management is great, and it's remarkably easy to share with your team, and any additional outside stakeholders. It's easy to train people in its use as well.

I do wish Ziflow had more features for copy proofing, like being able to use italics and bolding within a reviewer's comments. Or being able to edit copy in the proof and save what changes were made- like "ADD: in tonight's", type of deal.

Everyone involved in the project can review, comment, approve and collaborate in one place in a really efficient and effective way. This has resulted in less stress and time managing changes and proofing.

Hard to pick one negative to be honest but sometimes proofs with a similar name can cause issues between Ziflow and ASANA so you need to be careful how you name files in both.

Ziflow replaced a tedious workflow of generating PDFs and sending emails back and forth to dozens of stakeholders. Our design team had to manage hundreds of emails in multiple threads. Ziflow makes this process easy for our non-technical users through the comment and markup toolsets. The versioning helps us stay on track and organize our revisions without losing the archives or having to sift through emails or written comments.

Occasionally we have issues with the markup tool placing comments in the wrong locations in the document.

Creating a proof really is as easy as sending an email.
Automated Workflow is my favorite thing about Ziflow. It’s easy to set up, there’s so much you can do with it, and it helps save so much time. (It’s also tremendously fun to use and watch in action.)
You can create Groups to help populate Stages rapidly, instead of entering individual reviewers one at a time.
You can customize the dashboard and set up Favorite Views.
You can set up Favorite Filters to help locate proofs quickly and easily.
You can also set Workflow Templates as Favorites so frequently used templates stay at the top.
Activity/Message tracking on Proof Details Page keeps you informed of what’s going on w/routes.
Everything you need to know about a proof is on the Details Page; when you hover your cursor over the D on the SOCD progress indicator, you can quickly tell when a reviewer made a decision.
The Proof Viewer has many useful tools and settings, with a side-by-side comparison mode which allows you to view against not only different versions of the same proof, but also against other proofs.
Adding Users/Guests and setting up profiles is quick and easy.
There is flexibility in customizing what Users and reviewers are able to do or view.
You can create folders/subfolders to keep your proofs organized.
Multiple Stages in Workflow allows you to categorize reviewers for easy identification of who’s who.
Ziflow helps you stay organized and efficient, and keeps you on top of your projects.

The only con I can think of is that I love using Ziflow so much I spend more time sitting in front of the computer than I probably should!

Ziflow has made collaborating with our clients and routing proofs both internally and externally a breeze! We handle a lot of email marketing promotions for one of our clients and Ziflow is very integral to the day-to-day process.

I do wish there was a way to download a PDF of HTML proofs with all of the comments associated with it, but I understand that this would be very difficult from a technical perspective.

Pros: This software works great, is easy to use (Intuitive) and has so many features to support any type of process and routing experience. They have solved for every scenario. The best for tracking comments and version control. The auto route feature makes it easy to mange projects (for Project Managers) and super easy to set up. (FYI: On previous software’s, I was always hesitant to use the auto-route feature, but with Ziflow – they have made it easy to set up and use and now I will ONLY use this standard way to route projects). The dashboard has so much flexibility and can be customized for what you what to see and track.

Training: Easy to train new team members (and existing ones) on how to best use the software. Most everyone has found it easy to use and Ziflow also has great youtube videos that shows the basics for routing, marking up proofs and setting up routes as well (or those that manage). Oh, did I mention their online “help”, so easy to follow, very descriptive and screenshots to help guide you easily through the steps.

Cons: so minor, little features that are a “nice to have” but not critical to the day to day.. but how wonderful that Ziflow team are willing to take our feedback and let us know whether any of the “Nice to haves” will be on the radar anytime soon, or NOT which is fine as well.