My Music Staff

4.8 (626)
Cloud-based music school management software

Overall rating

4.8 /5
(626)
Value for Money
4.8/5
Features
4.7/5
Ease of Use
4.6/5
Customer Support
4.8/5

99%
recommended this app
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626 Reviews

Kandice
Overall rating
  • Industry: Education Management
  • Company size: 2–10 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

My Music Staff - I couldn't have done it without you!

Reviewed on 13/09/2018

My Music Staff has changed my home studio into a professional, online, organised, updated Music...

My Music Staff has changed my home studio into a professional, online, organised, updated Music Academy! Not only has it totally managed my scheduling and scheduling for my teachers but it tracks expenses and income for tax purposes with official Tax Credit receipts that I can send from my phone! It made tax time a breeze!
This software let's me seamlessly invoice books and lessons, while keeping track of missed payments with auto-invoicing and also generating professional receipts with a thank you.
Parents and older students are able to cancel and reschedule lessons at their leisure (according to my policies) and re-book a time that is more convenient for them - resulting in almost no empty spots and more money in my pocket! They can also see their lesson notes and record their practice time to hold them accountable and for me to be able to peak at as well! This has resulted in more practice = better results= happier students = happier parents = referrals = home studio to Music Academy = (more $ !!!)
One of my favourite features of My Music Staff is being able to upload recordings of my students for the parents and families to enjoy. No more time consuming CD's that no one can play anymore anyway. Now, they just download and have it right on their phone or PC (see "happier students = happier parents...etc.)
Thank you My Music Staff for helping me to grow my business by being so organised and so very, very productive in the background! I couldn't have done it without you!

Pros

How can I possibly choose just one thing? Before My Music Staff, keeping track of missed lessons was next to impossible. I had separate notebooks and online files and word docs for attendance, lesson notes, expenses, payments for books and payments for lessons - now it's all together - neat and tidy, organised and at my fingertips (and my teachers') at the studio, at home and on the go! And that's just the beginning...

Cons

I do wish My Music Staff was setup to take Electronic Funds Transfers in Canada - as that is a new form of payment I am implementing in my school. I also would like to be able to add my business logo as a header for emails with an automatic signature. I realise I can use placeholders to do this job but it is a little laborious when you're in a rush.

Kirstie
Overall rating
  • Industry: E-Learning
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Can't be beat!

Reviewed on 23/07/2019

The experience has been great! The support team is wonderful and very quick to respond!

The experience has been great! The support team is wonderful and very quick to respond!

Pros

The amazing features (unlimited storage!!!! to paypal and square integration to calendar and billing and lesson note management) come at such an affordable price and in such a user friendly software!

Cons

There are frequent updates but they never seem to get to certain features that keep being requested (such as a timer on the practice log and the ability for teachers to see the same view as students see when they log in).

Victoria
Overall rating
  • Industry: Fine Art
  • Company size: Self Employed
  • Used Monthly for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 2.0 /10

Takes too much time

Reviewed on 21/04/2021

Pros

I can use it for monthly invoices; I don't use it for communication with the families.

Cons

I wouldn't say I like to take the attendance; I prefer to write the repertoire in my notebook; I need a better tool to estimate my income. I want to use e-transfer for counting my income, which I can't here.

Response from Port 443

Hi Victoria! We're sorry to hear you're finding it's taking you too much time to use My Music Staff. We took a peek at your account and it looks like there are some features you haven't had a chance to explore yet. We'd love to set up a time to meet with you to show you some of these features and see what areas we can help you set up. A member of our support team is going to reach out to you shortly, so be on the lookout for an email! :)

Cody
Overall rating
  • Industry: Music
  • Company size: 11–50 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

If You Have a Music Studio, You Need This!

Reviewed on 14/11/2018

If you run a music studio of any type, you need this software. There are far too many details with...

If you run a music studio of any type, you need this software. There are far too many details with scheduling and book keeping for you to do it by yourself. This software has helped me keep track of any and all students at any one time. It has helped me automate many lessons and recital schedules among other things. It helps all teachers at our studio keep attendance records up to date for all students. This is just a bit about what you can do with My Music Staff.

Pros

I love the fact that my studio found this software. I have been given the responsibility of being the studio manager for a piano studio in California. I love the calendar feature where you can filter different teachers, studios or student lists. My organization runs three studios, one in California and two on the East coast. I love the ability of emailing straight from the application. It allows me to keep in touch with all students, parents and teachers at any time.

Cons

Sometimes, the technology does get hard sometimes and the scheduling portion can have glitches and put scheduling in the wrong place. Sometimes I have trouble organizing with the app. There are issues with scheduling conflicts at the studio when the times don’t overlap. That could stand to have some updating.

Response from Port 443

Hey Cody! Thanks for the great feedback :)

It looks like your studio has conflict detection disabled. To enable this feature:

1. Click "Settings" in the top right-hand corner and select "Studio Settings".
2. From the "Options" tab, click "Check for scheduling conflicts when adding/editing calendar events".
3. Scroll to the bottom and click "Save Options".

If you need a hand, we're here to help! Our team can be reached at [email protected] or by phone at 1-888-732-6134.

Ethan
Overall rating
  • Industry: Music
  • Company size: 2–10 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Takes a lot of the guess work out of the admin work

Reviewed on 12/09/2018

My Music Staff helps make a running business simple with all the information set-up, default...

My Music Staff helps make a running business simple with all the information set-up, default settings, and scheduling set-up. If it is only one person running all the administrative work while teaching, that normally can be a tall order to fulfill, but My Music Staff takes all the guess-work out of it. It's also very easy to manage other teachers if you have more than one person teaching in a studio. You can easily see how much they have worked, what students attend their lessons and which students do not on any given day and it makes it very simple to pay your employees with that information. Overall, I would strongly recommend this program to a brand new studio, but also wouldn't shy away from saying an established studio could get a lot out of using this program as well.

Pros

Scheduling and sending out invoices are never difficult and the organization of it all works fantastically.

Cons

I wish there were a few more options of things that I could do using the website builder, having few more customization options, but it certainly does work as a little better than just a plain placeholder website. Setting up the necessities for the website (showing studio address with a map, student/parent portal, interest forms, etc.) is very easy, but would like to see some more advanced options when it comes to the way text interacts with the page or how some pictures interact on a certain webpage.

Daniel
Overall rating
  • Industry: Music
  • Company size: Self Employed
  • Used Daily for Free Trial
  • Review Source

Overall rating

  • Ease of Use
  • Likelihood to recommend 9.0 /10

A musician in order

Reviewed on 24/09/2018

Pros

Are you a musician, do you love to teach, and be a responsible person with your students? Then MyMusicStaff is your necessary tool. Sometimes, a physical agenda is not so useful to be well organized, in addition to only fulfilling the function of scoring, exposing itself to be able to erase the information or not be readable any annotation. Being in the 21st century, it is necessary to use modern tools that help us to have a well-structured planning that is very useful for the teacher (musician), as well as for his students.
With MyMusicStaff manage your agenda, your students, your bills and much more, and most importantly, it can be taken with you from any electronic device. It also has the ability to run all day, if you need to write something down immediately.
As if that were not enough, MyMusicStaff gives you the possibility to show yourself through the creation of your own virtual page, where you can expose all the musical courses you do, and above all, your brand.
Although the application is paid, you have the possibility to try it for 30 days, and you will see that if you are a music teacher, it will be a vital tool for your day to day life.

Cons

The only detail against this application could have is a platform full of options. It does not seem to be a negative detail, but for people who are not used to these types of tools, they may be overwhelmed by having multiple options without knowing what is used in many cases. For tantom this application is aimed more at contemporary adults who want to live their organized life through a virtual portal. Of rest, 100% recommended.

Amanda
Overall rating
  • Industry: Music
  • Company size: 2–10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Fantastic Features beat only by Stellar Service!

Reviewed on 12/09/2018

The team at My Music Staff are actively involved with the teacher community and LISTEN to their...

The team at My Music Staff are actively involved with the teacher community and LISTEN to their consumers. Updates are constantly being made and in real-time, reflecting the discussions and suggestions that come from their network of administrative users. Each concern or contact with the staff is handled professionally and efficiently.

Pros

Through My Music Staff, I have been able to manage a non-profit professional music organization that houses 10 choral ensembles, 8 group classes, full musical theater workshops, half a dozen teachers and hundreds of students of all ages in one seamless portal. The ease of media streaming, billing, and schedule management through the "Portal" has helped elevate our communication among our members.

Cons

While groups are quite useful and automatically updated in the media area, it would be useful for the groups to update in the calendar when a new member registers (or at least to have the ability to turn on that feature)

Simone
Overall rating
  • Industry: Alternative Medicine
  • Company size: Self Employed
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Ease of Use
  • Likelihood to recommend 10.0 /10

Life saver!

Reviewed on 13/09/2018

Overally, My Music Staff completely streams my music teaching, making it so much easier to look up...

Overally, My Music Staff completely streams my music teaching, making it so much easier to look up attendance, lesson notes, what repertoire they are working on or have requested, who has borrowed books, and most importantly, the invoicing saves me hours of work and has resulted in me getting paid on time - less manually chasing up parents who haven't paid. More parents are paying attention to what I have asked the students to do at home, whereas they never consulted the music diaries I used to write their assignments in. I couldn't live without it!

Pros

My Music Staff saves me SO much time! Automated billing and late payment reminders means I receive an income on time (and saves me hours each month when I used to manually create invoices for every student, sometimes late!), plus the central storage of notes means I don't have to rely on students bringing their music diaries along, which more often than not were forgotten at home.

Cons

Some aspects of the billing are fiddly and took a lot of trial and error to work out, such as trying to invoice for lesson books separately to lessons and not have the invoice coming out as already being paid when it wasn't.

Shenika
Overall rating
  • Industry: Music
  • Company size: Self Employed
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Music Therapist Music Educator

Reviewed on 20/03/2023

Would not trade them for anything! They are awesome! Try them for yourself! So glad I was told a...

Would not trade them for anything! They are awesome! Try them for yourself! So glad I was told a lot them!

Pros

I love the customer support. They listen and are down to earth and really want to help. They are very patient! I love that!

Cons

Note talking for classes is not easily accessible…well on don’t know where it is. The previous feature was more customer friendly.

Lindsay
Overall rating
  • Industry: Music
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Amazing resource!

Reviewed on 08/02/2023

Marvelous!! They are prompt and very helpful whenever I've had a question.

Marvelous!! They are prompt and very helpful whenever I've had a question.

Pros

I love the ability to manage many different facets of my business--student progress and notes, materials loaned, billing, attendance, etc.

Cons

I can't think of anything! It is fantastic!

Nicole
Overall rating
  • Industry: Music
  • Company size: Self Employed
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Communication and Organisation

Reviewed on 09/09/2021

This software definitely has 'bang for buck'. All of the things teachers are able to do through...

This software definitely has 'bang for buck'. All of the things teachers are able to do through this platform certainly impress me. I started teaching 40 years ago and everything was done in hardcopy by hand. Wow, what a difference.

What has impressed me the most, and continues to impress me, is your customer support. My questions are answered quickly and always with courtesy too. I feel like I am dealing with real people who care about my ability to use their product with as much ease as possible. It is an absolute pleasure doing business with you.

Pros

There are quite a few things I like about MMS. The first is communication with my students. Being able to create lesson notes each week, schedule lessons on the calendar and do invoicing through the platform helps me to keep things organised. I also I like that it allows me to invoice my students and keep track of their payments easily. The library is very helpful. Now I don't lose things I loan out anymore and students (I believe) are notified when they have something that need to be returned.

Cons

I am not very happy with my website and wish there was more support on how to do this well. Being a sole proprietor I cannot afford to hire someone to do this and it isn't very intuitive (although better than many others I looked at, especially when you consider what you get with the package).

More videos that give direction, suggest and examples of this would be helpful. Maybe reach out to some of the teacher who have created exception sites and ask them to share their secrets. We're teachers, we can't help ourselves. : )

It is a little thing, however; buttons for social media (like Facebook, Instagram Linkedin, etc) would be really nice on the site as well.

Sheila
Overall rating
  • Industry: Education Management
  • Company size: 2–10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Finally - Simplified Billing!

Reviewed on 12/09/2018

The tech support was great when I was trying to work with my service provider to get my own domain...

The tech support was great when I was trying to work with my service provider to get my own domain working with MyMusicStaff. When designing my own website with their template, they were also responsive and helpful with complex formatting on some of the pages.

Pros

I like that I don't have to have my home website named something strange like "teacher's helper"--instead I can have my own domain name and a super easy to use website creator (and nice templates to choose from). The "portal" for parents is automatically added to the website. This way, I can use my own domain name in marketing materials.
I have been in business for 20 years and grew exhausted checking out different software packages, none of which were specifically for the music teaching business.
As for functionality, I like the bulk attendance.

Cons

Most of it is great. Would like to see continued addition of reports, or the ability to select more options for report content. More uploads--for example, when I put together my schedule for a new semester, it's time consuming to add each lesson in one by one. Being able to type everything in on a spreadsheet and upload it would be great. I find it confusing the way the lesson rates and duration and categories work together. Perhaps this could be simplified somehow--I have to remember which screens to go in to change the students time and category. It gets more confusing when you have siblings at different rates, or when you are discounting lessons for other reasons.

Response from Port 443

Hey Sheila! Thanks for taking the time to provide just fantastic feedback :)

Our development is community driven. We depend on the awesome suggestions and feedback that we receive from our members. If there's something more you'd like to see in the reporting, let us know!

You can always send your feedback and suggestions to [email protected]

Kristina
Overall rating
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support

Invaluable to my business and teaching

Reviewed on 25/07/2018

Pros

I have used My Music Staff for several years (four, I think). Implementing this software has revolutionized my work flow in big ways. I can manage multiple calendars, create invoices, and receive payments in simple steps. I have used two other studio management softwares and by far, I love the ease of My Music Staff the best. The developing team at My Music Staff has done a great job of making this software intuitive to the user experience and thinking through what the most important and valuable aspects for an independent teacher or a teaching studio with multiple teachers are. Every year, I have expanded the way I use the software as there are numerous features I could not implement right away. This past year, we have used the make-up credit feature to allow students to cancel their lessons to receive credit and use the credit to schedule make-up lessons when they see openings created by other cancellations. While my studio does not have a make-up policy on our official policy (no make-up lessons, period), allowing this to happen (without teacher putting effort towards it) has created added value to our offering and a more gracious atmosphere. I have contacted My Music Staff on many occasions with questions and their responses always have been super quick and competent (like they actually heard my question and answered them in the way that was helpful to me). I highly recommend it!

Cons

There are a few more advanced features I would love, such as allowing different policies for different kinds of events. But this is a very minor issue that I don't feel I'm entitle to for the money I pay to use this software.

Kate
Overall rating
  • Industry: Music
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 10.0 /10

My assistant for my studio

Reviewed on 13/09/2018

My experience has been great! I can't attest to the customer service as I've never had to use it! ...

My experience has been great! I can't attest to the customer service as I've never had to use it! But that says something, doesn't it?

Pros

I really like how this software program allows me to stay organized and gives me a very professional look with my clients. From invoices to curriculum to client information to the dreaded year end taxes, I am able to keep detailed information and have it right at my finger tips when needed. My personal studio has 40 students with 26 different families to account to and communicate with. I use My Music Staff to set up a structured personal invoice system for each family, keep track of all lessons (attended or unattended), list all curriculum items each student is working on plus all festival and competition participation and results, any loaned music books I've given each student, and keep detailed notes on how each student is progressing.
My Music Staff allows me to keep all my expenses (music books, office supplies, mileage, etc) in an organized, detailed system so April is no longer a huge headache for me! I also keep my waiting list of families looking to get into lessons so I no longer have the problem of the lost email or phone number when I get an opening in my studio.There are more possibilities with the program (website link, clients being able to link in) that I have not pursued yet but am looking forward to in the future. I have had a lot of comments from my clients about how impressed they are with how organized my studio is. I appreciate that this program allows me to come across as the professional I aim to be and hope to be perceived in my community.

Cons

I get frustrated with some of the backtracking I have to do to personalize the calendar and the invoices.
But, I don't see how that would be avoided as my studio is unique and each year is different. I do appreciate that I can personalize each student and each year.

Cynthia
Overall rating
  • Industry: Music
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Invaluable aid to any private music teacher

Reviewed on 07/12/2018

I switched to MyMusicStaff two years ago after using another software for several years. I was...

I switched to MyMusicStaff two years ago after using another software for several years. I was reluctant to switch everything over, but the other app had become unreliable. So glad I did it! The monthly rate is VERY reasonable and the learning curve easily managed. I do get good help from support and they have helped me work out a few little things that I had hung up on.
I could not manage my studio of 29 private piano students without this app!

Pros

Hard to choose! I depend on so many facets of MyMusicStaff every day. Perhaps Scheduling is the best aspect, but Accounting is near the top. The calendar is super easy for ongoing daily lesson scheduling and is accessible to parents for canceling and rescheduling, with no attention from me required. I even schedule available make-up slots and parents make us of them.
Accounting is a huge time-saver! Every detail is there and doesn't take much time to comprehend. Ongoing lesson rates, special rates for certain families, automatic or nonautomatic billing, make-up credits--they really know what a music teacher needs!

Cons

Not much of a minus, but I'd like a little more flexibility with attendance reports. But I have worked out a way to get what I need.

Response from Port 443

Hey Cynthia!

Thank you for trusting your business to My Music Staff. We're happy that you decided to make the switch.

The flexibility you were hoping to add to the reporting had to do with knowing the number of lessons a student had in a given period. You can actually already do this by creating a "Lessons Taught" report from the "Studio Reports" menu.

Amy
Overall rating
  • Industry: Music
  • Company size: 2–10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Switched from similar software and never looked back.

Reviewed on 12/09/2018

The number of families now comfortable with My music staff for information and payment has...

The number of families now comfortable with My music staff for information and payment has increased exponentially saving us time and money. Our families are impressed by the professional software, and I love the transparency and organization we offer to clients and employees about how the business runs.

Pros

Very user friendly for both parents and employees (we are a multi teacher school)
Love how responsive the MMS team is, both with constant updates to the program (and often based on client requests) to attentive support when there are issues.
Price point can't compare to some of the alternatives. I love that it is based on the number of teachers, so doesn't penalize us for getting more students (ie. being a successful business!) like a per/student rate.

Cons

It has a lot of functionality with reports that is not so intuitive. Accessing the data in ways that may be useful to a business can often mean trying lots of different reports and tweaking the settings slightly to get the right report.
We accept payments in studio via Payd and have to enter these manually into MMS. Would love some way to connect these, or to be able to accept canadian debit cards (require chip readers).

Response from Port 443

Hey Amy! We're all ears :) You can send your suggestions and feedback to the team at [email protected]. We'd really like to hear more from you about how we can improve the reporting for your studio.

Glad to hear you've been loving My Music Staff!

Maureen
Overall rating
  • Industry: Music
  • Company size: 2–10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Saved My Studio

Reviewed on 18/09/2018

My business runs very smoothly and professionally with the use of My Music Staff, I have the...

My business runs very smoothly and professionally with the use of My Music Staff, I have the control that I need of the studio while giving my instructors the freedom to teach the way they find most effective with the students. Parents enjoy the reminders, automatic invoicing and electronic payment options. My website drives in lots of business and it is created using the templates on My Music Staff. Without this program my studio would never have grown to this point nor would it continue to grow as it is today. I will always recommend and share my love of this program.

Pros

As I began taking on more students a couple of years ago and I started to struggle with scheduling and and billing, we started looking around and found My Music Staff, it saved my studio. We are now at 32 students and we have 3 instructors, without the ease of My Music Staff I would never be able to schedule and bill families appropriately or keep track of payroll. I love the ease of looking up addresses, families inputting their own information and being able to keep track of assignments within the program. The reminder emails and texts are awesome for busy families and the automatic billing feature is amazing so that I don't have to calculate and send out invoices to families.

Cons

Nothing really, some of the setting are buried a little bit, but everything is very logical.

Verified Reviewer
Overall rating
  • Industry: Education Management
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 9.0 /10

Piano Teacher

Reviewed on 14/12/2019

I love using My Music Staff for my music education company. I cannot imagine being successful at my...

I love using My Music Staff for my music education company. I cannot imagine being successful at my job without it.

Pros

As a piano teacher, My Music Staff saves me countless hours. I used to try to stay organized by myself! I didn't send reminders for weekly appointments and as a result, I often had no-shows. I also didn't have a great system of tracking payments. Now, My Music Staff keeps track of my calendar, clients and their information, invoices, payments, late fees, and annual tax information. At the end of the year, I can simply click a button and see how much money I have earned. It also tells me how much money I have spent on piano books and fees. It sends reminders through email, text or both to my clients. I can also keep a running database for all of my students and have a list of former students. It is essential for any kind of music teacher!

Cons

I don't love paying $12.95 per month for this software. It is worth it so I have been a customer for years. At first, it was difficult to set up the automatic invoices and autopay for interested clients. I did need to contact their customer service and they were extremely helpful.

Rebecca
Overall rating
  • Industry: Music
  • Company size: Self Employed
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

highly recommended for anyone running a music studio

Reviewed on 02/03/2019

My Music Staff has saved me countless hours in invoicing and scheduling. Tracking items such as...

My Music Staff has saved me countless hours in invoicing and scheduling. Tracking items such as make up credits, missed lessons, payments, and the like are a snap. Parents have had positive feedback about utilizing the scheduling features, which saves me more time in not having to deal with lesson cancellations and reschedules. My Music Staff offers other robust features such as repertoire assignments, resource sharing, and mileage and expense tracking that I am just beginning to explore. My Music Staff is truly a great value and a huge asset to my business.

Pros

My Music Staff is intuitive and easy to use. I came over from a competitor's software, and the difference is night and day. I was constantly encountering glitches and needing support with the other product, but with My Music Staff I have needed support only one time in almost a year. Customer service was incredibly responsive, friendly, and resolved my issue right away. The interface and functionality are very smooth with My Music Staff. I highly recommend this software to anyone who teaches music, regardless of the size of your studio. My Music Staff will streamline your processes and make your life so much easier!

Cons

At first I was disappointed that they don't have a dedicated app. But the mobile optimized (responsive design) website works extremely well on my Android phone, and since I am already familiar with the website it is very easy to navigate and syncs seamlessly. So I really can't point to any cons; my experience has been entirely positive so far.

Dana
Overall rating
  • Industry: Fine Art
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Easy to use!

Reviewed on 19/09/2019

I use MMS daily and it is a crucial resource for the success of my studio. The price point is...

I use MMS daily and it is a crucial resource for the success of my studio. The price point is fantastic. Overall I am a very pleased customer.

Pros

I have used my Music Staff software for almost 3 years. I've tried other programs but I believe that MMS is the BEST resource for your money!

Cons

The only issues I've run into are just minor in detail. I kinda would like there to be an app and maybe a better functionality on mobile devices.

Response from Port 443

Hi Dana,

We're happy to hear My Music Staff is working hard for you and your business! You'll be happy to know our team is currently working on a number of enhancements to improve the mobile experience.

Rebecca
Overall rating
  • Industry: Music
  • Company size: 11–50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

You saved my music school!

Reviewed on 17/09/2018

A-MA-ZING. My office manager and I love it. Because of MMS, we can effectively run the school,...

A-MA-ZING. My office manager and I love it. Because of MMS, we can effectively run the school, AND have a life outside of it. When I was using Excel I'd spend HOURS and HOURS in front of the computer, and now I have time to spend with my family because MMS automates many of the tasks I was doing by hand.

Pros

I was using an Excel spreadsheet before I transitioned to MMS. Of course, that was back when I had less than 100 students. Now with 300 students (and still growing), I would've been lost without this amazing product! I love the automatic invoicing, the ACH capability (this is KEY), the easy-peasy payroll and other reports, but all of these features are just a BONUS on top of the best scheduling system I've ever used. We would be poorly organized, and I'd be out a ton of $$$ hiring staff to take care of all of these facets that MMS offers in ONE platform. Kudos, My Music Staff!

Cons

It's been buggy from time to time, but we knew that it was a new product going in. Your staff has been awesome in responding to all service requests.

Kate
Overall rating
  • Industry: Music
  • Company size: Self Employed
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

A Wonderful Company and A Game Changing Service

Reviewed on 22/12/2021

I'm also deeply impressed with the customer service. The team has helped me more than once to solve...

I'm also deeply impressed with the customer service. The team has helped me more than once to solve problems I made myself, and they've done so with courtesy and speed. I'm grateful to them!

Pros

My Music Staff was recommended to me by a fellow music teacher as a way to tame the chaos of running a music teaching business with separate billing, scheduling, and student management systems. Boy, was she ever right! Using MMS has upgraded my business dramatically and saved me so much time and energy. Students now access their Zoom links easily from within the student portal. Bills go out automatically and are paid without fuss (and parents prefer the automatic billing, too). I also love that I can build a library of online resources for my students and refer them to it rather than needing to send the same music and songs over and over again. Honestly, using MMS has been a total game-changer for me and I'd recommend it to any music teacher with 100% enthusiasm.

Cons

It does take some time to learn the system and to input all of your students' info - but it's worth it.

Emily
Overall rating
  • Industry: Music
  • Company size: Self Employed
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Ease of Use
  • Likelihood to recommend 10.0 /10

Excellent Software for Studio Management

Reviewed on 31/03/2022

MMS has made managing my studio extremely easy. When I first started on my own, I was using Google...

MMS has made managing my studio extremely easy. When I first started on my own, I was using Google Calendar and various notebooks to track scheduling, payments, attendance, etc. I tried out a couple other ways to manage my studio, but MMS was the one I came back to for its ease of use and every feature I was looking for.

Pros

Easy to set up and use, inexpensive, packed with features, does everything I need to keep my small piano studio running smoothly! I don't use all of the features, but what I do use is fantastic.

Cons

Sometimes the space to enter lesson notes freezes up or glitches out. Aside from that, I haven't found anything glaring.

Alternatives Considered

Google Calendar

Reasons for Choosing My Music Staff

Music Teacher's Helper was too clunky, and getting it set up was slightly intimidating.

Reasons for Switching to My Music Staff

Ease of use and pricing
Lynn
Overall rating
  • Industry: Music
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Best Bang for the Buck

Reviewed on 12/09/2018

One of the biggest draws for me was the price. I get a *lot* of functionality for a price that...

One of the biggest draws for me was the price. I get a *lot* of functionality for a price that doesn't break the bank. As a (very!) small business trying to keep afloat, this means a lot.

Pros

I have tried many types of music studio management software; online, offline, big, little and in-between. My Music Staff is the best, hands down. The price is extremely reasonable, with no increases for larger studios. I can communicate with my students and parents easily, and put together invoices with just a few clicks. I find it intuitive, and their customer support is very helpful and responsive. I can access it on multiple devices, so my students' needs are taken care of no matter where I am. I recommend it to all music studios, large and small.

Cons

I wish there were more default choices, and I would like to see it a bit easier to create invoices for semester/yearly based tuition.

Sandra
Overall rating
  • Industry: Music
  • Company size: 2–10 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Time Saver

Reviewed on 12/09/2018

Invoicing, billing, emailing, scheduling and accounting can take up a lot of time and My Music...

Invoicing, billing, emailing, scheduling and accounting can take up a lot of time and My Music Staff saves time and prevents costly mistakes. I don't think I could be without it!

Pros

I like the look and feel of it - it is modern and sleek unlike other software I have tried. It is easy to use and customize. The features are great and it saves on time and money.

My customers can cancel and reschedule their own lessons which is a lifesaver. I can keep on top of invoicing, receipts and expenses. I can keep a record of book lending and can share files easily with customers as individuals or in groups. At the moment I am expanding my business and I would not even be able to consider this without My Music Staff.

Cons

It doesn't have an android app - which I think customers would use more as it would be quicker than on the web, plus push notifications would be really useful for being reliable and on time for me and for my customers. I hope they consider implementing it, although I do find the mobile site incredibly good.