Deputy Reviews

The most helpful feature for us is the "Training" which allows us to know which of our Employees are qualified to undertake different tasks. It is also extremely handy when it comes to paying our wages - no more time sheets !! Once the Employees times have been approved which we try to do on a daily basis, it is just a matter of pushing the button & our payroll in Xero is ready to go. Also the "Scheduling" is wonderful & extremely easy to use.

The Android app doesn't provide as many features as the IPhone app.

No fixed hardware required
Scalability
News Feed has our team communicating more openly
Custom Reporting
Award Interpretation - Once scripts written (we run with 3 different awards)
App Experience
Quick Payroll/Timesheet Approvals

Integration of Enterprise Version with Basic Version - Particularly Locations do not pick up the same address fields.

It is easy to schedule, roster available on smart phone and has a time clock system so employee work hours can be tracked and monitored.

If a software is going to suit many businesses (as advertised) the company needs to be open to discussions with all types of businesses so that the software is adaptable. This does not happen.

The customer support is atrocious. You get a robot answering then a online chat forum. It is time consuming to interact with this forum - they waste time repeating your questions, responses are very condescending, they have no power to make any changes.
For example, I have for the last month requested that someone from the country I live in and is involved with the software design(and therefore have the ability to make changes) contact me (?telephone) I have finally been told that even if they call they will not be from within the country I live in - and therefore are just one level higher in the overseas call centre.
One frustrating example - the time clock system is an important part of any rostering system - and they have just issued a new feature where staff can clock in and out from home, without any consultation or ability to turn off this feature. While this may suit some businesses it does not suit mine and I am sure I am not alone. Unfortunately this leaves the door open for staff to be fraudulent and defeats the purpose of a clock on/clock off system.

Deputy is very user friendly and useful with scheduling and timekeeping employees. It worked well for me as a manager, helping me know what staff I was going to expect as well sending me notifications of the upcoming schedule.

I didn't encounter any issues with this software.

Inexpensive, feature rich, and easy for me to export timesheets to our payroll provider, Gusto. It was easy to add our existing employees when we made the switch. Employees have no complaints using it for time off requests, unavailability or integrating with their calendar so they know when they're scheduled.

The manager side of the mobile app is lacking full access to make it easy to approve time off requests. Depending how I pull up the request from my phone sometimes it also shows the date as Christmas Eve from years in the past (like 2015). Hasn't been a big enough pain for me personally to be mad enough to contact them, though I should so they can tell me I'm dumb and using it wrong or fix it.

The price is excellent and you receive a quality, well-rounded software that allows you to effectively manage payroll and attendance sheets among employees. This took a lot of stress off my back as for a while I was doing everything manually, by hand, and then having to input all of this into a spreadsheet on my computer. Deputy helped make this process 1000x easier, and the price point didn't put even the slightest dent into our business's budget. Within Deputy, you can also use it as a platform to communicate with your employees as well, which is a perk if you need a software that allows you to do such as well.

I don't have any cons. Everything runs as it should!

I really liked the look of the app, and ability to drag and drop folks into the schedule. The integration with BambooHR was a requirement for me, and Deputy is one of the few that integrates directly. I really like the communication feature - I can send out announcements and force my staff to "acknowledge" it, so I can prove/know that someone read something. Love that, as we are 24/7 operations across three locations (four if you count my remote staff member in Japan). What else would I do? I cannot be everywhere at once.

It took me a bit to learn how it all worked - but the Deputy staff has some intense, regular training opportunities and a really responsive tech support team, so if I can do it, you can.

The rostering system mostly works well, when it's not glitching.

There is zero customer support. When things go wrong (and they often do) you have to find your own way out of it.They charge you for staff that you aren't even payrolling. We were told if we archived these staff, we wouldn't have to pay for them. But then we found out that's not true, and were charged for them anyway.Their prices have also increasing, despite customer services decreasing to a point where this system is no longer a viable option.

Deputy has been very helpful in making time tracking more accurate. You can see exactly where an employee is when they clock in and out ensuring accuracy in their timesheet. The mobile app has been extremely handy for many of our employees.

Aside from a few glitches here and there, this app is very easy to use and has few issues.

It is one of the best scheduling software, easy to use and secure for every staff member and has the possibility to change the start time of a shift which is also useful because sometimes you forget to log in and it can be adjusted.

It works much better on Apple devices than on Android devices

The scheduling features, clocking in and out (especially with location services), communication with team capabilities, and overall polished interface are so well thought out and done. I researched several different software and apps, but this one really checked a lot of boxes for our small business. We have a core staff and many seasonal staff, so having a versatile staffing and scheduling app was very important. I love that I can copy weekly schedules, easily change staffing whenever I need to, communicate with the team about changes right through the app, and write notes about each shift with additional information. When it's time for payroll, the approval and tallying of hours is so quick and easy.

So far it is an indispensable part of my business. I (and my staff) absolutely love it. The only issue I still have with the app is its inability to have several different pay rates for each person. Our company offers several different "jobs" that people can claim, but each job has its specific pay rate. When it comes to payroll, it would be nice to be able to select which payrate that employee is being paid for each shift/or position. Once this is in place, then I will be able to benefit from the budget and exporting features of the app. Right now, I cannot, but I understand this may be a special set-up.

Each site has an ipad and the employee/sub-contractor logs in at the start and finish of their shift where a photo is also taken which makes the monitoring of staff very easy. The times are approved by the office manager each day and individuals can check what shift times have been approved on their app at any time. Each fortnight the time sheets are printed, which are in an each to read formalt, and wages are prepared from these sheets. This process has reduced approximately five hours of wage preparation. Customer support has also been prompt and efficient.

The best way to use Deputy on job sites is with a "kiosk" (ipad). We don't have secure site sheds at all sites so finding a location to put the "kiosk" with available power to charge it was harder in some areas.

It connects to all our offices and is easily adjustable. Signing in and out is very simple for everyone and it's nice to have an all in one scheduling, asking for time off, signing in and out.

Setting up the schedule is difficult. I have to copy and paste each day for each person, even though their schedule remains the same because it's not automatically setting it up properly. The new Auto scheduler should see that "Mindy works 9am-5pm Monday- Friday" every week and set it up that way, but it doesn't. It just decides what hours should be covered and randomly puts in everyone's schedule however it wants. It will also randomly start telling me that someone is working too many hours, even when I have them set up in the system for a 40 hour week and I'm only scheduling them 30 hours. There's an override, but it takes longer to set the schedule that way.
I would also like to be able to see total paid time off easily, maybe even in a chart or report. We need to keep track of how many hours per year they have used.

Deputy has been a saving grace when it comes to writing schedules. I love the ease of saving locations and being able to house all of my employees' unavailability information in on place. What used to be a beast and take me anywhere from 3-5 hours to complete now can take me 30 minutes to 2 hours, depending on staffing changes. Customer service is excellent, especially when setting up your account and being able to decide if Deputy is the best product for your company's use.

I wish the interface for System Administrators on the mobile application was more user friendly. With my work being partially field based, it would be super helpful to be able to manipulate scheduled on the go instead of needing to use a computer to solidify schedule changes. Overall, I'm pretty happy with this product.

Was working for the time we had this
Set up the system in September of 2021

The software was updated and through a code in the software. Which disabled my staffs open shift calendars. Call the 855# and no one can help. Send a message and still can't help. If you don't respond within 24 hours to a message they close your ticket and the problems aren't fixed. Call sales to see if someone can help and they may put you through to someone. But most likely back into the que so you can hear I can't help you. And message you rep and they don't answer emails. If they do they send you the 855# and back to square one.

iPAD Kiosks
iPhone/Droid Apps for staff
Cloud based
Beautiful Interface to schedule
Easy to use
Tons of features

Works best in Google Chrome. IE and Firefox is buggy.
Automatic features that affect time entry don't always work as described.
No formal training documentation, only help web guides.

Reasonably price. It seemed easy to use.

The product messed up our payroll month after month. Need I say more?

Ease of copying roster into the timeframe and allocating appropriate team members

Export to Xero timesheets has to be altered manually in Xero for each line as details of type of hours worked does not match Xero.
Annual / leave days taken and processed through Deputy transfer onto Xero payslips as individual days. So if a team member takes a week off, instead of it being 1 line of annual leave @ 38hours - it comes up as individual lines at whichever shift hour allocations it was originally for. Makes for an overly long payslip!!!

Cloud solution which means I don't to have any special servers to support it in house

N/A

We save loads of time and money on payroll by using Deputy. Payroll is cut down to a couple of clicks instead of hours of chasing up timesheets etc. All our managers love the software as it's super easy to use and easy to plan prospective staff spend. Communication is pretty good also with the notifications and staff having to confirm receipt of notifications. Swapping shifts is also great. Overall an excellent program that has saved us a lot of time and headache.

We have multiple locations in each state that share staff, sometimes it can be a bit tricky to keep on top of the different locations that one staff member might work across.

The mobile app is easy to use but doesn't have the functionality of the full app such as offering staff an open shift etc.

The thing I love most is that everything's in one place - Schedules, Requests Off, Time Sheets, News Feed, Task Lists, Contact Info..everything! It makes organizing our team of 30+ employees WAY easier than when we did everything by hand. No more emailing or texting out schedules, Deputy does it for us! You can access it from anywhere, which is really helpful to everyone on our team!

If I could, I would love a way to decide which notifications I'd like to receive. My position doesn't require me to personally track employees hours on a daily basis, so I don't really NEED to know if someone's running late, but I like to be notified if there are post updates in the news feed.

Clear timesheet storage. Easy to set up employee in the program. Easy to request time off. Customer chat is quick. Connects with our payroll system with extreme ease which is a huge bonus. Photo clock in is very nice.

Setting up employee schedules is incredibly clunky. Reports are difficult to navigate around. There are no clear instructions how to use this program.

Not only is it a great program to work on, its really easy for anyone to use.
I have a number of staff who have very limited I.T skills that have been able to uses the program (both App & Web based) with ease.

The only down side to Deputy is that it currently does not capture travel or meal allowances for pay processing (still manually entering into Xero after export).

The notifications keeping people up to date of their work schedule it helps the staff keep track on their hours and select their available to work with us, specialty on an industry that demand a lot of flexibility of work hrs from staff.
The easiest of making the schedule week by week and keeping conveniently up to date.
If I have an problem with the system their support is always available 24/7

The inconvenient of not be able to edit Staff profiles.
Since we have staff of different ages is difficult to the staff to understand how important is for the company to keep their information up to date.
So I assume if the Deputy sister will support and enhance the employees with their questions and give them the same guid to use Deputy as the management will be great.

This product is super straight forward and fairly simple to use. It's better than using spreadsheets, but app is super buggy and lacks the features needed for a company more than just 10-20 employees. We've tried a couple of other apps and found this one to be just OK.

App lacks the features of other leading apps like When I Work or the enterprise based SAP software I've used before.