About Datamolino
Datamolino uses optical character recognition (OCR) technology to create a searchable online archive of data extracted from receipts, bills and invoices, including line level information, without the need for manual data entry.
Xero and QuickBooks Online integrations allow users to directly export data to their accounting software, as well as indirectly through multiple supported file formats.
Users can upload invoices and bills as PDFs, as well as scans of physical documents, both via email and through drag-and-drop upload.
With Datamolino’s collaboration options, clients can be invited to upload their invoices directly to Datamolino. Users and invited clients or colleagues can also comment on individual files.
Key benefits of Datamolino
Datamolino is a leading data entry and invoice management solution, dedicated to helping accounting and bookkeeping firms boost productivity, enhance client relationships, and save time on manual tasks.
Clients simply upload invoices and receipts, and our platform extracts key data with 99% accuracy, securely storing it as per regulatory requirements.
Our "multiple folders" functionality streamlines organization and automation by allowing separate folders for clients, projects, or categories.
The "Original Email Content" feature simplifies communication between clients and accountants by capturing coding instructions or supporting notes in the email body when submitting invoices.
We go the extra mile with exceptional customer support via chat, email, and phone, ensuring a seamless user experience. Our live training and onboarding resources make it easy for your team and clients to work with you, elevating your professional reputation.
Join the growing community of accounting professionals who have discovered the Datamolino difference. Experience the perfect blend of efficiency, user-friendliness, and affordability, and revolutionize your data entry and invoice management. We help you make time for work that matters!
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- Used Daily for 1+ year
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- Likelihood to recommend 10.0 /10
Datamolino never fails me
Reviewed on 13/11/2017
Pros
I have been using Datamolino for a while and it is really easy to understand, set up, and use. The customer service is fantastic.
The accuracy is really good, yes things do not always come out correctly, but there is a smiple system to tell them where the problems are and they are dealt with quickly and efficiently.
With all software, things go wrong, but you can be assured the staff at Datamolino will be more than willing to listen to the issues, will get back to you in moments, and the development team really do listen and take your suggestions seriously.
Cons
Ocacsionally I have made the silly mistake of uploading a whole file more than once, and realise as I have dragged it into the box, but before I confirm. the problem is the file starts it upload immediately so I have to remember to let it finish and go back in and delete it. The development have said they are looking into a way to have a second confirm level so that does not happen. All my doing not theirs, but the only issue I have with the software.
- Industry: Airlines/Aviation
- Company size: 51–200 Employees
- Used Daily for 1-5 months
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- Likelihood to recommend 10.0 /10
An Excellent Tool to Automate Invoice Processing
Reviewed on 21/05/2020
The team has taken recommendations and fixed issues almost immediately. I am in Datamolino every...
The team has taken recommendations and fixed issues almost immediately. I am in Datamolino every single day and can't imagine working without it. The rep I work with directly, [SENSITIVE CONTENT HIDDEN], regularly reaches out to make sure everything is going smoothly and is always looking for ways to improve Datamolino.
Pros
Datamolino has helped expedite and automate invoice management and processing immensely! I was tasked with decreasing the time it takes to process invoices. While we can't automate the process entirely, it has increased our efficiency and accuracy.
Cons
Any issues I've had, the team is very quick to respond and explain or fix the problem. Due to time zone differences, updates may be scheduled while I'm still working, but that has only been an issue once or twice in four months.
Alternatives Considered
MineralTree TotalAPReasons for Switching to Datamolino
Datamolino does not try to automate too much. It is customizable to the user. That combined with the reasonable monthly cost led us to choose Datamolino.- Industry: Education Management
- Company size: 51–200 Employees
- Used for 1+ year
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- Likelihood to recommend 6.0 /10
An intelligent approach to document recongition
Reviewed on 08/03/2019
Datamolino provides a more accurate and reliable document recognition system than Xero's inbuilt...
Datamolino provides a more accurate and reliable document recognition system than Xero's inbuilt "email to bill" option which is invaluable if you have large document volumes or complex supplier setups. The Datamolino team is also the most responsive and attentive we have dealt with in the XERO eco-sphere.
Pros
Datamolino's "fingerprint" approach to establishing new suppliers works really well. You engage with real people and you can converse with them to get the standard setup to exactly what you want. The team is responsive and customer service is excellent. You don't have to compromise or work around the limitations of AI or computer generated document recognition, which his really helpful.
Cons
The integration with other XERO apps wasn't always seamless, but the potential with, for example, ApprovalMax is huge if you persevere. Sometimes you get tripped up as all three apps (XERO, Datamolino and ApprovalMax) start trying to do each other's jobs. Also, from here in the Southern hemisphere, connection and response speeds tended to be slower than for XERO (hosted locally) as Datamolino lives in Europe.
- Industry: Maritime
- Company size: 2–10 Employees
- Used Daily for 2+ years
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- Value for Money
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- Likelihood to recommend 10.0 /10
Great Product, Excellent Customer Service
Reviewed on 29/04/2020
I would recommend Datamolino to anyone looking to take the repetitiveness out of manual data entry....
I would recommend Datamolino to anyone looking to take the repetitiveness out of manual data entry. I can't praise their customer service enough. The chat box in the lower right hand corner of the screen is always answered promptly and they go out of their way to help whenever they can.
Pros
Fully automated compared to other competitors. Great UI.
Cons
Price, but with everything - you get what you pay for. I switched for a time to try and safe money but ended up coming back to these guys as the other software increased my workflow due to lack of automation.
Alternatives Considered
HubdocReasons for Switching to Datamolino
Features, integration, functionality, customer service.- Industry: Cosmetics
- Company size: 2–10 Employees
- Used Daily for 2+ years
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- Likelihood to recommend 10.0 /10
Your Virtual Automated Bookkeeper
Reviewed on 14/08/2020
Very impressed with the personal customer service and the speed of development. Highly recommended...
Very impressed with the personal customer service and the speed of development. Highly recommended if you want to save time on invoice entry.
Pros
Datamolino has saved us so much time over the years. It allowed us to focus on building the business and creating better product rather than bookkeeping and entering invoices. It's fast, accurate and has many features that beat all the competition.
Cons
Any issues that we have had have been dealt with quickly.
Reasons for Switching to Datamolino
Features that we use regularly like line items, automatic file splitting and auto exportingDatamolino FAQs
Below are some frequently asked questions for Datamolino.Q. What type of pricing plans does Datamolino offer?
Datamolino offers the following pricing plans:
- Starting from: €47.00/month
- Pricing model: Subscription
- Free Trial: Available
There are two levels of subscription available, basic (no line items) and with line items. Pricing is based on the number of invoices to be processed each month. 100 invoices - free for 14 days in trial.
Q. Who are the typical users of Datamolino?
Datamolino has the following typical customers:
Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000
Q. What languages does Datamolino support?
Datamolino supports the following languages:
Czech, English, Slovak
Q. Does Datamolino support mobile devices?
Datamolino supports the following devices:
Android (Mobile), iPhone (Mobile)
Q. What other apps does Datamolino integrate with?
Datamolino integrates with the following applications:
ApprovalMax, Quickbooks Online, Xero
Q. What level of support does Datamolino offer?
Datamolino offers the following support options:
Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat
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