Square Payroll

4.7 (615)
Write a Review!
Cloud-based payroll processing solution

About Square Payroll

Square Payroll is an integrated online payroll processing solution that helps SMBs and enterprises manage the paychecks of both salaried and hourly wage employees. The software offers various features including integrated timecards, tax calculators and new-hire reporting.

Square Payroll offers a dashboard that can be accessed by all the employees to update their personal information, bank account details and tax withholdings. Access rights to this information are controlled by the administrator to ensure that the employees can view and edit only their details. The timecard feature helps to track employee clock-in and out and to calculate overtime, bonus payments and commissions. Managers can also review, edit and manage the timecard information by using the dashboard functionality.

Square Payroll also tracks employee leave balances and calculates the accruals for each employee on the basis of the leave policies set by the employer. The application allows managers to set unique paid time off (PTO) policy for each employee and ensures the payouts whenever an employee avails them.The software integrates with ADP, Intuit and Paychex to pull out an employee's payroll reports with a previous company and ensures a smooth transition to Square Payroll systems. The tool also helps users to complete tax forms and adhere to the guidelines set by the state payroll tax agencies.

The solution is currently available in twelve states in the U.S. and adheres to the PCI Data Security Standard for card processing and provides layered security.


Key benefits of Square Payroll

  • Square Payroll integrates with employee’s timecards and allows employees to clock in and out using the application.
  • The payroll staff can import work-hours from the timecards to the Square Payroll application and automatically generate paychecks by calculating the employee's overtime and other benefits.
  • The solution allows employees to manage their own employee accounts and access payroll reports in real-time.
  • Square Payroll integrates with AP Intego to help businesses pay premium on the basis of their actual payroll data.
  • Square’s payment frequency feature lets employers pay salaries to their employees on weekly, bi-weekly or semi-monthly basis.

  • Images

    Square Payroll Software - Access payment details via Square's web based interface
    Square Payroll Software - Employees can log in anytime to view their pay stubs or update their information
    Square Payroll Software - Users can run payroll reports
    Square Payroll Software - Users can import timesheet hours
    Square Payroll Software - Employees can view a payroll summary, and receive direct deposits
    Square Payroll Software - Employees receive paycheck notifications via mobile
    View 7 more
    Square Payroll video
    Square Payroll Software - Access payment details via Square's web based interface
    Square Payroll Software - Employees can log in anytime to view their pay stubs or update their information
    Square Payroll Software - Users can run payroll reports
    Square Payroll Software - Users can import timesheet hours
    Square Payroll Software - Employees can view a payroll summary, and receive direct deposits
    Square Payroll Software - Employees receive paycheck notifications via mobile

    Not sure about Square Payroll? Compare with a popular alternative

    Square Payroll

    4.7 (615)
    VS.
    Highly reviewed

    Starting Price

    US$35.00
    month
    US$21.00
    month

    Pricing Options

    Free version
    Free trial
    Free version
    Free trial

    Features

    40
    101

    Integrations

    7
    37

    Ease of Use

    4.6 (615)
    4.4 (826)

    Value for Money

    4.6 (615)
    4.2 (826)

    Customer Service

    4.4 (615)
    3.9 (826)
    Green rating bars show the winning product based on the average rating and number of reviews.

    Alternatives

    TriNet Zenefits

    4.2
    #1 Alternative to Square Payroll
    Zenefits' payroll Zenefits gives you, your managers, and your employees a single place to manage all your HR payroll,...

    QuickBooks Enterprise

    4.5
    #2 Alternative to Square Payroll
    QuickBooks Desktop Enterprise is an accounting software for small businesses which provides users with real-time access...

    QuickBooks Online Advanced

    4.4
    #3 Alternative to Square Payroll
    QuickBooks Online Advanced is a web-based accounting & business management solution which enables small businesses to...

    AccountEdge

    4.3
    #4 Alternative to Square Payroll
    AccountEdge is a powerful, easy-to-use, small-business accounting software for the Mac and Windows desktop in the...

    Reviews

    Overall rating

    4.7 /5
    (615)
    Value for Money
    4.6/5
    Features
    4.5/5
    Ease of Use
    4.6/5
    Customer Support
    4.4/5

    Already have Square Payroll?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Showing 5 reviews of 615
    Kaylie
    Kaylie
    Overall rating
    • Industry: Hospital & Health Care
    • Company size: 201–500 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 9.0 /10

    Structured and controlled management.

    Reviewed on 10/02/2023

    Overall it is a very useful and easy to use platform, it helps to speed up administrative processes...

    Overall it is a very useful and easy to use platform, it helps to speed up administrative processes that should be secure and error free.It streamlines payroll and vacation pay and helps keep compliance under control.The support is fast and responsive.

    Pros

    It allows to organize all employees in a structured way and to control processes and working hours easily.It allows us to control employee time off, identify and manage sick time off and possible replacements.Includes online payments and tax deductions.Allows you to print checks facilitating payment to contractors.

    Cons

    I have no negative things to say about this platform.

    Amanda
    Overall rating
    • Industry: Food Production
    • Company size: 2–10 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Happy with my purchase

    Reviewed on 20/05/2021

    Pros

    The ease of use is the biggest pro for me. Requires very little prep work for me to prepare payroll, unlike other companies I have used in the past.

    Cons

    There is very little downside to Square Payroll, the only issue I have come across has been that I am not able to cancel or make any changes to payroll later in the week. There have been times where I have made an error and did not realize it until midweek and it is already too late to make any changes.

    Laura
    Overall rating
    • Industry: Health, Wellness & Fitness
    • Company size: 2–10 Employees
    • Used Weekly for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 3.0 /10

    Great in some ways, very expensive in others

    Reviewed on 23/08/2022

    I loved this software, ease of use, money paid UNTIL I had a change in employee status and found...

    I loved this software, ease of use, money paid UNTIL I had a change in employee status and found out, after 3 months and 3 different customer service agents, that you cannot go from using payroll, to not using it without completely closing the account. And if you close the account, you won't get the tax forms.

    Pros

    The ease of paying employees when I want to and knowing all the tax forms are done for me is great!

    Cons

    Lack of flexibility. You cannot open/close your payroll account more than once. If you have part of the year you don't run payroll or have employees for, you must keep the account open the entire year, until January of the next year if you want your tax forms. If you then bring employees back, after closing the account, you cannot reactivate it. The second thing I have issue with is lack of customer service. They respond in 3-5 days, with a stock response, and it took me 3 agents before this was explained to me. I have no employees for 6 months, but I have to pay the $45/month if I want my tax forms at years end.

    Alternatives Considered

    Gusto

    Reasons for Switching to Square Payroll

    I use their cc processing
    Alma
    Overall rating
    • Industry: Music
    • Company size: 2–10 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Square Payroll Services

    Reviewed on 15/06/2021

    Pros

    I love Square Payroll Services. They take care of all the paperwork allowing me to manage my business.

    Cons

    I love this software and I plan to keep using it for many years.

    Alternatives Considered

    QuickBooks Payroll

    Reasons for Switching to Square Payroll

    Because I already had a Square account to invoice my clients. It seemed easier to keep only one account. They are great!
    Kayla
    Overall rating
    • Industry: Construction
    • Company size: 2–10 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Saves my life

    Reviewed on 20/07/2022

    My business went from being such a hassle to making it enjoyable.

    My business went from being such a hassle to making it enjoyable.

    Pros

    It makes my life and business functional.

    Cons

    Nothing i love this software and everything about it

    Alternatives Considered

    PayPal

    Reasons for Switching to Square Payroll

    Its product overall quality is so much better
    Showing 5 reviews of 615 Read all reviews

    Square Payroll FAQs

    Below are some frequently asked questions for Square Payroll.

    Square Payroll offers the following pricing plans:

    • Starting from: US$35.00/month
    • Pricing model: Subscription
    • Free Trial: Available

    Contractors only: $0 subscription + $6 per contractor/month Employees and contractors: $35 subscription/month + $6 per employee or contractor paid/month

    Square Payroll has the following typical customers:

    Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000

    Square Payroll supports the following languages:

    English, Spanish

    Square Payroll supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    Square Payroll integrates with the following applications:

    Deputy, Guideline, Homebase, QuickBooks Online Advanced, QuickBooks Time, Square Point of Sale, When I Work

    Square Payroll offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

    Related categories

    See all software categories found for Square Payroll.