About OnPay

OnPay’s payroll and HR save business owners over 15 hours a month, and frees them up to focus on the bottom line. "It's an easy, quick, mobile-friendly system that doesn't require a steep learning curve," according to Entrepreneur, and it was also PCMag’s Editors’ Choice.

• Run payroll in minutes
• Automate all the taxes
• Let employees do more themselves
• Simplify your HR processes
• And offer top-notch benefits in any state

It’s just $40 plus $6 per person each month for everything OnPay does — easily the best value among premium payroll providers. The monthly fee includes best-in-class integrations with QuickBooks, Xero, and top time-tracking software, as well as all quarterly and year-end tax filings, and time-saving HR tools. OnPay’s team will even help you get set up by adding prior wages and employee information for you. You can add on integrated benefits, a 401(k) plan, or pay-as-you-go workers' comp.

Pricing starting from:

US$40.00/month

  • Free Version
  • Free Trial
  • Subscription

Key benefits of OnPay

  • OnPay automates payroll tax filing and payments, with accuracy guaranteed.

  • Self onboarding and a self-service portal enable employees to enter and edit their own personal details, as well as access paystub information.

  • OnPay’s mobile-optimized design allows businesses to access payroll features anywhere, from any device.

  • Businesses can manage benefits and HR in one place with OnPay’s health insurance, 401(k) retirement and workers’ comp options, plus integrations with top back office software.

  • Businesses can streamline HR processes with document storage and leave accruals functionality, plus an HR library complete with employee handbook templates, performance plans and annual reviews.
  • Typical Customers

    • Freelancers
    • Small Businesses (2-50)
    • Mid-size Companies (51-500)
    • Large enterprises (500 and more)

    Deployment

    • Cloud-based
    • On-premise

    Markets

    United States

    Supported Languages

    English, Spanish

    Pricing starting from:

    US$40.00/month

    • Free Version
    • Free Trial
    • Subscription

    Images

    OnPay Software - Includes all tax filings
    OnPay Software - A full set of HR tools
    OnPay Software - Hourly and salaried wages
    OnPay Software - Easy PTO approvals
    OnPay Software - Automated onboarding
    View 6 more
    OnPay video
    OnPay Software - Includes all tax filings
    OnPay Software - A full set of HR tools
    OnPay Software - Hourly and salaried wages
    OnPay Software - Easy PTO approvals
    OnPay Software - Automated onboarding

    Features

    Total features of OnPay: 61

    • 401(k) Tracking
    • Access Controls/Permissions
    • Activity Dashboard
    • Activity Tracking
    • Alerts/Notifications
    • Approval Process Control
    • Archiving & Retention
    • Audit Management
    • Benefits Management
    • Check Printing
    • Collaboration Tools
    • Compliance Management
    • Compliance Tracking
    • Configurable Workflow
    • Customizable Reports
    • Customizable Templates
    • Data Visualization
    • Direct Deposit
    • Document Management
    • Document Storage
    • E-Verify/I-9 Forms
    • Electronic Forms
    • Electronic Signature
    • Employee Database
    • Employee Handbook
    • Employee Management
    • Employee Onboarding
    • Employee Portal
    • Employee Profiles
    • For Accountants
    • For Cloud
    • For Small Businesses
    • HR Management
    • Learning & Development
    • Leave Tracking
    • Multi-State
    • Onboarding
    • Orientation Workflow Management
    • Payroll Management
    • Payroll Outsourcing
    • Payroll Reporting
    • Policy Management
    • Process/Workflow Automation
    • Real Time Reporting
    • Reminders
    • Reporting & Statistics
    • Reporting/Analytics
    • Role-Based Permissions
    • Self Service Portal
    • Sick Leave Tracking
    • Task Management
    • Tax Compliance
    • Third Party Integrations
    • Time Off Management
    • Time Off Requests
    • Training Management
    • Vacation/Leave Tracking
    • W-2 Preparation
    • Wage Garnishment
    • Web-based Deployment
    • Workflow Management

    Alternatives

    Paycor

    4.4
    #1 Alternative to OnPay
    Paycor’s all-in-one, cloud-based human capital management (HCM) platform modernizes every aspect of people management,...

    Quickbooks Online

    4.3
    #2 Alternative to OnPay
    QuickBooks Online is a complete small business accounting solution which allows users to manage all their financial...

    QuickBooks Desktop Enterprise

    4.5
    #3 Alternative to OnPay
    QuickBooks Desktop Enterprise is an accounting software for small businesses which provides users with real-time access...

    Paylocity

    4.3
    #4 Alternative to OnPay
    Paylocity is a web based payroll and HR solution for small, medium and enterprise organizations.

    Reviews

    Overall rating

    4.8 /5
    (417)
    Value for Money
    4.9/5
    Features
    4.7/5
    Ease of Use
    4.7/5
    Customer Support
    4.8/5

    Already have OnPay?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Showing 5 reviews of 417
    Kevin
    Overall rating
    • Industry: Construction
    • Company size: 2–10 Employees
    • Used Weekly for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Everything you need it to be an more

    Reviewed on 03/06/2020

    OnPay has worked seamlessly for us. I would highly recommend.

    OnPay has worked seamlessly for us. I would highly recommend.

    Pros

    Very easy to setup and use for a small business. If you need help, support is great to deal with.

    Cons

    Integrations with quick books are good, but lack some of the features you get with payroll through quickbooks.

    Alternatives Considered

    QuickBooks Payroll
    Michael
    Overall rating
    • Industry: Real Estate
    • Company size: 201–500 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Used For a Company of Contractors

    Reviewed on 29/07/2020

    Over the years we have very much appreciated the way OnPay listens to us and impliments our...

    Over the years we have very much appreciated the way OnPay listens to us and impliments our suggestions and features that work for our company.

    Pros

    We like being able to add new contractors and allowing an invitation to go out to the employee to log in and finish their own set up by adding their banking information.
    We like being able to see a payment history made to the employee.
    We like the ease of making direct deposit to employees.

    Cons

    We would rather enter contractors as contractors rather than employees which is easier to set up. Right now we have to add the 1099 Misc payment addon.

    Alternatives Considered

    Paychex Flex

    Reasons for Choosing OnPay

    We wanted a company to do all the heavy lifting for us, and have the ability for employees to have access to their own tax documents that they can download themselves as they need. The cost of not having to mail out 1099 misc forms covers a major portion of the cost of OnPay.

    Switched From

    QuickBooks Payroll

    Reasons for Switching to OnPay

    We felt our inquires were answered with concern for our needs.
    Austin
    Overall rating
    • Industry: Hospital & Health Care
    • Company size: 11–50 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 0.0 /10

    Easy to use but reporting incorrect taxes

    Reviewed on 14/06/2021

    Leaving end of year to quickbooks even though more expensive. The failure on tax reporting alone is...

    Leaving end of year to quickbooks even though more expensive. The failure on tax reporting alone is reason to go elsewhere

    Pros

    Easy to use and automatically syncs with Guideline, our 401k.

    Cons

    They keep messing up taxes. Twice in 6 months they failed to calculate taxes which ended up with my accountant having to deal with IRS. Worst part, it took 2 months to get response from support as they are too busy.

    Alternatives Considered

    QuickBooks Payroll

    Reasons for Switching to OnPay

    Cheaper

    Response from OnPay

    We're sorry to hear your feedback, Austin, and we'd love to see if there's anything else we can do to help. Someone from our team will be reaching out shortly (if they haven't already). Or feel free to call 877-328-6505 to reach a member of our support team who can assist you.

    karen
    Overall rating
    • Industry: Financial Services
    • Company size: 2–10 Employees
    • Used Weekly for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 9.0 /10

    Easy to Access Customer Service with Online payroll

    Reviewed on 29/11/2022

    I am able to pay my contractors via direct deposit and they are able to receive funds within 2...

    I am able to pay my contractors via direct deposit and they are able to receive funds within 2 business days. This is a tremendous advantage for my business. I was willing to quit using Intuit which gave me ability to pay my people in 1 business day, but it was worth it for reasons stated below.

    Pros

    It was easy to Onboard contract workers.

    Cons

    I had to get used to 2 day direct deposits, formerly I had 1 business day direct deposit functionality with intuit. Also, it wasn't super intuitive on the "check date" when I try to do a payroll run with my 10-99 contractors. I think they should have a feature for paying contract workers that isn't actually called a "payroll run"

    Mike
    Overall rating
    • Industry: Hospital & Health Care
    • Company size: 11–50 Employees
    • Used Weekly for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 9.0 /10

    Great Payroll Software

    Reviewed on 08/06/2020

    I have really enjoyed using this software. It is our companies third payroll software vendor and...

    I have really enjoyed using this software. It is our companies third payroll software vendor and as long as they continue to operate the way they do it will be our last.

    Pros

    The fact that you can modify employee information, add/subtract new employees, and make changes all while right in the middle of running a payroll. It is also very valuable that they allow you to run as many payroll instances as you need. For instance if you have an employee that forgot to add to their time sheet you can go back and generate another payroll for that one employee with no additional charges.

    Cons

    Some of the elements of the software are not intuitive and it is very difficult at times to deal with tax related issues through the software. Customer service is usually really helpful and most questions can be answered through chat.

    Alternatives Considered

    ADP TotalSource

    Reasons for Choosing OnPay

    Frustrated with cost, lack of flexibility in how the software can be used, poor customer service, and continually introducing new price increases.

    Switched From

    SurePayroll

    Reasons for Switching to OnPay

    Simplicity, cost, functionality
    Showing 5 reviews of 417 Read all reviews

    OnPay FAQs

    Below are some frequently asked questions for OnPay.

    OnPay offers the following pricing plans:

    • Starting from: US$40.00/month
    • Pricing model: Subscription
    • Free Trial: Available

    First month free, base fee of $40 + $6 per employee per month

    OnPay has the following typical customers:

    Self Employed, 2–10, 11–50, 51–200, 201–500

    OnPay supports the following languages:

    English, Spanish

    OnPay supports the following devices:

    OnPay integrates with the following applications:

    Autofy, Deputy, Humanity, QuickBooks Online Advanced, QuickBooks Time, Quickbooks Online, When I Work, Xero

    OnPay offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

    Related categories

    See all software categories found for OnPay.