About RotaCloud

RotaCloud is the workforce management software that makes work simple for growing businesses. From building rotas and managing time off requests to tracking attendance and running payroll, this cloud-based system ensures that staff and employers are always on the same page. No more shift mix-ups. No more pay errors. No more miscommunication.

By using RotaCloud's drag-and-drop interface, managers and admins can easily create, edit, and share rotas with a real-time view of labour costs, staff availability, and holidays. Employers and employees alike can access RotaCloud via desktop or mobile, allowing everyone constant visibility and control of shits and requests on the go.

Automatic timesheets record accurate attendance data and patterns and make payroll a breeze. Holiday accrual is automatically calculated and leave requests are submitted, reviewed, and managed all from one place. Labour cost control allows managers to stay on budget and avoid under or overstaffing.

But it isn't just employers who benefit. With RotaCloud, staff have constant visibility of schedules, can submit shift swaps and leave requests without awkward conversations, and can even set their availability to fit their work life around their personal life. By offering additional shifts to pick up, too, employees can feel more in control and experience a far better work-life balance.

When you can do this much from one system, saving an average of 170 hours of admin a year in the process, it pays to ditch the spreadsheets.

Shifts, sorted.


Key benefits of RotaCloud

  • Create unlimited rotas for unlimited roles and locations. View rotas by week or month, and use the drag-and-drop interface or copy-and-paste patterns to build your staff schedules. The calendar layout allows users to see gaps and avoid conflicts, keeping them in full control.

  • Need to change a shift? Not a problem. Edit with ease and update your rota with just a click, automatically notifying staff via SMS, email, or mobile notifications to ensure no one misses important updates. It's the same in reverse, too. Staff can submit leave or shift swap requests, automatically notifying the relevant manager.

  • Fill gaps fast when needing cover. Instead of phone calls, WhatsApp messages, or photos of the rota, employees can claim open shifts and arrange shift swaps through the app. Once accepted, the rota automatically updates - just like that.

  • Employees have full transparency and access to the rota and leave calendar. Staff's unique login to the self-service portal allows them to make leave requests, view their schedules and remaining leave entitlements, report sickness, and more. They can even set their availability to help them arrange their work life around their personal life, not the other way around.

  • Track employee hours when they clock in and out through the mobile app or fixed terminal. Data filters automatically to timesheets, flagging any lateness or overtime, and tracking any attendance patterns in reports - making payroll a breeze.

  • Swap the spreadsheets, lost messages, and calculator for hassle-free holiday management. RotaCloud automatically calculates holiday accrual for the hours worked, keeps all leave requests and history in one place, and allows staff to use time off in lieu.

  • Stay compliant and reduce overstaffing, understaffing, and conflicts with RotaCloud’s color-coded rota and alerts. Easily see which teams or areas are under or overstaffed due to colour-coding. Real-time labour costs keep managers on budget while they schedule and notifications alert them if they try to schedule an employee when they're unavailable.

  • Images

    RotaCloud Software - Create, manage, and share staff rotas using RotaCloud's drag-and-drop interface.
    RotaCloud Software - Stay on budget by viewing real-time labour costs as you schedule.
    RotaCloud Software - Timesheets are automatically generated using clocking in and out data and time-tracking.
    RotaCloud Software - Both staff and managers receive notifications for shift changes and time off requests.
    RotaCloud Software - Easily prepare payroll and reports in a few clicks, using data based on employees' scheduled and logged hours.
    RotaCloud Software - Employees can clock in by entering their unique PIN using a fixed terminal or the RotaCloud mobile app.
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    RotaCloud video
    RotaCloud video
    RotaCloud video
    RotaCloud video
    RotaCloud Software - Create, manage, and share staff rotas using RotaCloud's drag-and-drop interface.
    RotaCloud Software - Stay on budget by viewing real-time labour costs as you schedule.
    RotaCloud Software - Timesheets are automatically generated using clocking in and out data and time-tracking.
    RotaCloud Software - Both staff and managers receive notifications for shift changes and time off requests.
    RotaCloud Software - Easily prepare payroll and reports in a few clicks, using data based on employees' scheduled and logged hours.
    RotaCloud Software - Employees can clock in by entering their unique PIN using a fixed terminal or the RotaCloud mobile app.

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    Reviews

    Overall rating

    4.9 /5
    (260)
    Value for Money
    4.8/5
    Features
    4.6/5
    Ease of Use
    4.8/5
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    Already have RotaCloud?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Showing 5 reviews of 260
    Niall
    Niall
    Overall rating
    • Industry: Hospitality
    • Company size: 201–500 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Excellent value for money. Super easy to use

    Reviewed on 28/11/2018

    We tried other solutions before arrive at RotaCloud and have not looked back since.
    From first...

    We tried other solutions before arrive at RotaCloud and have not looked back since.
    From first contact to present date I have had nothing but positive experiences with RotaCloud. The sales and technical support teams are fantastic, quick to respond and very friendly.

    Pros

    RotaCloud has managed to strike the illusive balance between intuitive, easy to use software, and a comprehensive level of complexity that ensures it is able to cope with teams of any size and structure without breaking a sweat. The web app has a really fresh feel and everything is very easy to find. The immense variety of settings have allowed me to tailor a bespoke rota management experience for my team with almost unsettling ease.

    Cons

    The phone app, while still in keeping with the fresh feel of the software, feels like a bit of an after thought. I would also like to see rules and conditions introduced (eg. always require X amount of this type of worker on this day)

    les
    Overall rating
    • Industry: Retail
    • Company size: 11–50 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    After a year of use

    Reviewed on 23/04/2024

    Pros

    Rotacloud was very simple to set up and very easy to use. Its intuitive and the layout is functional. There are video guidelines to help the set up, and the online support is mostly very quick.

    Employee online documents are great for storing HR related material and there are options for the employee to sign, so you have proof that they have read the document.

    Lots of reports on costs, employee lateness and sickness, etc.

    Shifts are easy to set up and copy.

    Cons

    Changing pay rates half way through a pay period cannot be done, but this is a mild niggle.

    A shift week can be copied with ease, but one shift can be copied but not with ease, its a hold the mouse button down and move function. Would be good to have a drop down calendar to enable a single shift to be copied with ease.

    Ellie
    Overall rating
    • Industry: Hospitality
    • Company size: 11–50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 8.0 /10

    After using this product for many years

    Reviewed on 11/04/2021

    overall the experience is good. I have been a customer for many years

    overall the experience is good. I have been a customer for many years

    Pros

    All staff details are in one place. staff are emailed rotas which makes it easier. Holiday requesting is also useful

    Cons

    Some of the other features are a bit clumsy to use. for example the uploading of recruitment documents. The budgeting add-on is confusing to use and not very clear to view. Maybe colouring certain blocks would help

    Terry
    Overall rating
    • Industry: Hospitality
    • Company size: 2–10 Employees
    • Used Weekly for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 9.0 /10

    Excellent support

    Reviewed on 06/12/2024

    Excellent Support, Easy to use, user-friendly. Very helpful in reducing time monitoring holidays,...

    Excellent Support, Easy to use, user-friendly. Very helpful in reducing time monitoring holidays, and calculating staff's salaries due.

    Pros

    Simple, Easy access to update, and easy for our staff to access

    Cons

    We found nothing was f too challenging to use

    Asami
    Overall rating
    • Industry: Staffing & Recruiting
    • Company size: 11–50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    The most efficient way to schedule shifts.

    Reviewed on 17/06/2024

    It has really helped me in tracking my employees working hours and even monitor their absence. It...

    It has really helped me in tracking my employees working hours and even monitor their absence. It makes it easier to understand my employees shift costs and manage them well,it's so amazing.

    Pros

    It is a very easy to use tool and I use it for arranging shifts and recording time. We no longer worry about staff looking or staffs showing up for the wrong shift, RotaCloud has our back. For the beginners this is what you need for effective in your work. It drives the productivity and efficiency of my business.

    Cons

    I haven't encountered major challenge so far.

    Showing 5 reviews of 260 Read all reviews

    RotaCloud FAQs

    Below are some frequently asked questions for RotaCloud.

    RotaCloud offers the following pricing plans:

    • Starting from: £2.00/month
    • Pricing model: Subscription
    • Free Trial: Available

    Pricing starts at £1/employee/month with rota planning included. £0.90/employee/month for time & attendance add-on £0.40/employee/month for SMS notifications add-on For more than 100 employees, contact RotaCloud for a custom quote

    RotaCloud has the following typical customers:

    2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000

    RotaCloud supports the following languages:

    English

    RotaCloud supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    RotaCloud integrates with the following applications:

    Breathe

    RotaCloud offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

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