About My Music Staff
My Music Staff is a cloud-based music school management software designed to help private teachers and music studios handle students, lessons, invoices, payments, attendance, expenses, billing, and more. Managers can send text messages to remind students and parents about scheduled lessons or events and generate weekly, monthly, annual, or custom invoices.
My Music Staff allows private teachers to record and track attendance, add notes to lessons, and accept payments from customers via credit cards, automated clearing house (ACH), bank transfers, cash, and cheques. Administrators can generate reports to gain visibility into sales tax, expenses, billed hours, student retention, completed lessons, and payroll, among other metrics, and export them into PDF or Microsoft Excel format. It provides a self-service portal, which can be used by parents and students to view upcoming lessons, monitor attendance, access invoice details or teachers' contact information, and cancel booked sessions. School administration can also store student information including contact details, attendance, lesson notes, practice time, and repertoire in a centralized repository.
My Music Staff facilitates integration with various video conferencing, calendar, website building, and payment processing applications such as PayPal, Stripe, Zoom, Wix, Skype, Weebly, and more. Music studios can also organize schedules for lessons, recitals, or other events by grouping teachers based on instruments or locations.
Pricing starting from:
US$14.95/month
- Free Version
- Free Trial
- Subscription
Top 5 alternatives to My Music Staff
Typical Customers
- Freelancers
- Small Businesses (2-50)
- Mid-size Companies (51-500)
- Large enterprises (500 and more)
Deployment
- Cloud-based
- On-premise
Supported Languages
English
Pricing starting from:
US$14.95/month
- Free Version
- Free Trial
- Subscription
Top 5 alternatives to My Music Staff
Images
Features
Total features of My Music Staff: 28
Alternatives
Google Calendar
TeacherZone
Wave Accounting
Acuity Scheduling
Reviews
Already have My Music Staff?
Software buyers need your help! Product reviews help the rest of us make great decisions.
- Industry: Music
- Company size: 11–50 Employees
- Used Daily for 1+ year
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 9.0 /10
If You Have a Music Studio, You Need This!
Reviewed on 14/11/2018
If you run a music studio of any type, you need this software. There are far too many details with...
If you run a music studio of any type, you need this software. There are far too many details with scheduling and book keeping for you to do it by yourself. This software has helped me keep track of any and all students at any one time. It has helped me automate many lessons and recital schedules among other things. It helps all teachers at our studio keep attendance records up to date for all students. This is just a bit about what you can do with My Music Staff.
Pros
I love the fact that my studio found this software. I have been given the responsibility of being the studio manager for a piano studio in California. I love the calendar feature where you can filter different teachers, studios or student lists. My organization runs three studios, one in California and two on the East coast. I love the ability of emailing straight from the application. It allows me to keep in touch with all students, parents and teachers at any time.
Cons
Sometimes, the technology does get hard sometimes and the scheduling portion can have glitches and put scheduling in the wrong place. Sometimes I have trouble organizing with the app. There are issues with scheduling conflicts at the studio when the times don’t overlap. That could stand to have some updating.
Response from Port 443
Hey Cody! Thanks for the great feedback :)
It looks like your studio has conflict detection disabled. To enable this feature:
1. Click "Settings" in the top right-hand corner and select "Studio Settings".
2. From the "Options" tab, click "Check for scheduling conflicts when adding/editing calendar events".
3. Scroll to the bottom and click "Save Options".
If you need a hand, we're here to help! Our team can be reached at [email protected] or by phone at 1-888-732-6134.
- Industry: Music
- Company size: 2–10 Employees
- Used Daily for 1+ year
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 10.0 /10
Takes a lot of the guess work out of the admin work
Reviewed on 12/09/2018
My Music Staff helps make a running business simple with all the information set-up, default...
My Music Staff helps make a running business simple with all the information set-up, default settings, and scheduling set-up. If it is only one person running all the administrative work while teaching, that normally can be a tall order to fulfill, but My Music Staff takes all the guess-work out of it. It's also very easy to manage other teachers if you have more than one person teaching in a studio. You can easily see how much they have worked, what students attend their lessons and which students do not on any given day and it makes it very simple to pay your employees with that information. Overall, I would strongly recommend this program to a brand new studio, but also wouldn't shy away from saying an established studio could get a lot out of using this program as well.
Pros
Scheduling and sending out invoices are never difficult and the organization of it all works fantastically.
Cons
I wish there were a few more options of things that I could do using the website builder, having few more customization options, but it certainly does work as a little better than just a plain placeholder website. Setting up the necessities for the website (showing studio address with a map, student/parent portal, interest forms, etc.) is very easy, but would like to see some more advanced options when it comes to the way text interacts with the page or how some pictures interact on a certain webpage.
- Industry: Fine Art
- Company size: Self Employed
- Used Monthly for 6-12 months
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 2.0 /10
Takes too much time
Reviewed on 21/04/2021
Pros
I can use it for monthly invoices; I don't use it for communication with the families.
Cons
I wouldn't say I like to take the attendance; I prefer to write the repertoire in my notebook; I need a better tool to estimate my income. I want to use e-transfer for counting my income, which I can't here.
Response from Port 443
Hi Victoria! We're sorry to hear you're finding it's taking you too much time to use My Music Staff. We took a peek at your account and it looks like there are some features you haven't had a chance to explore yet. We'd love to set up a time to meet with you to show you some of these features and see what areas we can help you set up. A member of our support team is going to reach out to you shortly, so be on the lookout for an email! :)
- Industry: Music
- Company size: Self Employed
- Used Daily for Free Trial
-
Review Source
Overall rating
- Ease of Use
- Likelihood to recommend 9.0 /10
A musician in order
Reviewed on 24/09/2018
Pros
Are you a musician, do you love to teach, and be a responsible person with your students? Then MyMusicStaff is your necessary tool. Sometimes, a physical agenda is not so useful to be well organized, in addition to only fulfilling the function of scoring, exposing itself to be able to erase the information or not be readable any annotation. Being in the 21st century, it is necessary to use modern tools that help us to have a well-structured planning that is very useful for the teacher (musician), as well as for his students.
With MyMusicStaff manage your agenda, your students, your bills and much more, and most importantly, it can be taken with you from any electronic device. It also has the ability to run all day, if you need to write something down immediately.
As if that were not enough, MyMusicStaff gives you the possibility to show yourself through the creation of your own virtual page, where you can expose all the musical courses you do, and above all, your brand.
Although the application is paid, you have the possibility to try it for 30 days, and you will see that if you are a music teacher, it will be a vital tool for your day to day life.
Cons
The only detail against this application could have is a platform full of options. It does not seem to be a negative detail, but for people who are not used to these types of tools, they may be overwhelmed by having multiple options without knowing what is used in many cases. For tantom this application is aimed more at contemporary adults who want to live their organized life through a virtual portal. Of rest, 100% recommended.
- Industry: Music
- Company size: 2–10 Employees
- Used Daily for 2+ years
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 10.0 /10
Fantastic Features beat only by Stellar Service!
Reviewed on 12/09/2018
The team at My Music Staff are actively involved with the teacher community and LISTEN to their...
The team at My Music Staff are actively involved with the teacher community and LISTEN to their consumers. Updates are constantly being made and in real-time, reflecting the discussions and suggestions that come from their network of administrative users. Each concern or contact with the staff is handled professionally and efficiently.
Pros
Through My Music Staff, I have been able to manage a non-profit professional music organization that houses 10 choral ensembles, 8 group classes, full musical theater workshops, half a dozen teachers and hundreds of students of all ages in one seamless portal. The ease of media streaming, billing, and schedule management through the "Portal" has helped elevate our communication among our members.
Cons
While groups are quite useful and automatically updated in the media area, it would be useful for the groups to update in the calendar when a new member registers (or at least to have the ability to turn on that feature)
My Music Staff FAQs
Below are some frequently asked questions for My Music Staff.Q. What type of pricing plans does My Music Staff offer?
My Music Staff offers the following pricing plans:
- Starting from: US$14.95/month
- Pricing model: Subscription
- Free Trial: Available
My Music Staff is offered at $14.95 per month. A 30-day free trial is available.
Q. Who are the typical users of My Music Staff?
My Music Staff has the following typical customers:
Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000
Q. What languages does My Music Staff support?
My Music Staff supports the following languages:
English
Q. Does My Music Staff support mobile devices?
My Music Staff supports the following devices:
Q. What other apps does My Music Staff integrate with?
My Music Staff integrates with the following applications:
Google Calendar, PayPal, Squarespace, Stripe, Weebly, Wix, WordPress, Zoom Meetings
Q. What level of support does My Music Staff offer?
My Music Staff offers the following support options:
Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat
Related categories
See all software categories found for My Music Staff.
