About Quickbooks Online

QuickBooks Online is a cloud-based accounting solution that helps small businesses manage their accounting, income, expenses, payroll, and more. No additional software is required as all accounts are viewed via the online login portal, with custom feeds and charts, custom invoice creation, 'Pay Now' buttons, and mobile websites, and all with auto-synchronization. The native mobile apps for Android and iOS facilitate on-the-go sales receipt capture, expense tracking, cash flow management, account balance tracking, time tracking, transaction review, purchase order management, client communications, and more.

QuickBooks Online automatically syncs a complete business finance profile to one single dashboard where multiple users can view in-depth reports and accounts of company finances. The platform creates trade, profit, and loss sheets as well as billing and invoice solutions that are all mobile compatible and print friendly. Users can create their own custom reports and feeds from within the dashboard so businesses only see what matters the most to them.

By navigating through the QuickBooks Online dashboard users can track payments, sales history, and invoice details, add users, and edit permissions. QuickBooks Online is completely integrated with QuickBooks Online Payroll and Intuit GoPayment, as well as third party apps such as PayPal, Shopify, Xero, Salesforce, Square POS, and more.

Pricing starting from:

N/A

  • Free Version
  • Free Trial
  • Subscription

Key benefits of Quickbooks Online

  • Accounts management: QuickBooks Online allows users to access their complete accounting data as well as editing, creating, duplicating and sharing information with employees, consultants, associates and partners.

  • Interface and dashboard: users can login to their QuickBooks Online backend from anywhere with internet access, no downloadable software is required and users can create customizable feeds and charts.

  • Security and backups: All data inputted is securely backed-up to the cloud and data can be exported to Excel spreadsheets. QuickBooks Online will track customer payments and send notifications of any errors in processing.

  • Subscriptions and pricing details: All QuickBooks Online packages include support, from initial startup to ongoing support enquiries. Continuing updates and upgrades are all included in the pricing plan. Users can also avail of a 30 day trial before financial commitment is required.

  • Multi-platform transparency: QuickBooks Online will auto-sync with all connected devices and the multiple users connected to each package. Users can create restrictions for each user to enforce in-house hierarchy.

  • Devices

    Business size

    S M L

    Markets

    Australia, Brazil, Canada, China, Germany, France, United Kingdom, India, Japan, Mexico, United States

    Supported Languages

    English, French, Portuguese, Spanish, zh-hant

    Pricing starting from:

    N/A

    • Free Version
    • Free Trial
    • Subscription

    Images

    Quickbooks Online Software - From the dashboard users can view reports on key metrics and carry out key tasks
    Quickbooks Online Software - Create invoices from pre-designed templates
    Quickbooks Online Software - Create customized reports or chose from recommended reports
    Quickbooks Online Software - Small businesses can track their banking and credit cards
    Quickbooks Online Software - Sales can be tracked including overdue payments, open invoices, unbilled activity, and more
    Quickbooks Online Software - Overdue and not-deposited invoices can be easily tracked
    Quickbooks Online Software - Quickbooks Online can be used to track expenses
    Quickbooks Online Software - The employee module can be used to manage payrolls
    Quickbooks Online Software - Reports can be viewed to gain insight into metrics within specified time periods
    Quickbooks Online Software - Calculate sales tax and record tax payments
    Quickbooks Online Software - The activity dashboard provides updates and alerts on invoices or estimates
    Quickbooks Online Software - Estimates can be converted into invoices
    Quickbooks Online Software - Invoices can be tracked from initial sending to payment
    Quickbooks Online Software - Customer files can be accessed to view pending payments
    Quickbooks Online Software - Payments can be accepted from the mobile app
    View 17 more
    Quickbooks Online video
    Quickbooks Online video
    Quickbooks Online Software - From the dashboard users can view reports on key metrics and carry out key tasks Quickbooks Online Software - Create invoices from pre-designed templates Quickbooks Online Software - Create customized reports or chose from recommended reports Quickbooks Online Software - Small businesses can track their banking and credit cards Quickbooks Online Software - Sales can be tracked including overdue payments, open invoices, unbilled activity, and more Quickbooks Online Software - Overdue and not-deposited invoices can be easily tracked Quickbooks Online Software - Quickbooks Online can be used to track expenses Quickbooks Online Software - The employee module can be used to manage payrolls Quickbooks Online Software - Reports can be viewed to gain insight into metrics within specified time periods Quickbooks Online Software - Calculate sales tax and record tax payments Quickbooks Online Software - The activity dashboard provides updates and alerts on invoices or estimates Quickbooks Online Software - Estimates can be converted into invoices Quickbooks Online Software - Invoices can be tracked from initial sending to payment Quickbooks Online Software - Customer files can be accessed to view pending payments Quickbooks Online Software - Payments can be accepted from the mobile app

    Features

    Total features of Quickbooks Online: 163

    • "What If" Scenarios
    • 1099 Preparation
    • 401(k) Tracking
    • ACH Payment Processing
    • API
    • Account Reconciliation
    • Accounting
    • Accounts Payable
    • Accounts Receivable
    • Accrual Accounting
    • Activity Dashboard
    • Activity Tracking
    • Ad hoc Reporting
    • Address Validation
    • Aging Tracking
    • Approval Process Control
    • Asset Accounting
    • Asset Lifecycle Management
    • Asset Tracking
    • Attendance Management
    • Audit Trail
    • Automatic Backup
    • Automatic Billing
    • Bank Reconciliation
    • Benefits Management
    • Billable Items Tracking
    • Billing & Invoicing
    • Billing Portal
    • Budgeting/Forecasting
    • Cash Flow Management
    • Cash Management
    • Categorisation/Grouping
    • Chart of accounts
    • Charting
    • Check Printing
    • Check Processing
    • Check Writing
    • Class Loading
    • Collections Management
    • Compliance Management
    • Consolidation/Roll-Up
    • Consumer Use Tax
    • Contact Database
    • Contingency Billing
    • Core Accounting
    • Cost Estimating
    • Credit Card Management
    • Credit Card Processing
    • Cross Ledger Posting
    • Customer Statements
    • Customizable Branding
    • Customizable Fields
    • Customizable Forms
    • Customizable Invoices
    • Customizable Reports
    • Customizable Templates
    • Data Extraction
    • Data Import/Export
    • Deadline Management
    • Direct Deposit
    • Discount Management
    • Document Templates
    • Donation Management
    • Donation Tracking
    • Donor Management
    • Drag & Drop
    • Dunning Management
    • Duplicate Payment Alert
    • Electronic Funds Transfer
    • Electronic Payments
    • Electronic Signature
    • Email Management
    • Estimating
    • Exemption Management
    • Expense Claims
    • Expense Management
    • Expense Tracking
    • Fee Calculation & Posting
    • Financial Aid Management
    • Financial Reporting
    • Fixed Asset Management
    • For Private Schools
    • For Special Education
    • Forecasting
    • Fraud Detection
    • Fund Accounting
    • General Ledger
    • Grade Management
    • Grant Management
    • Higher Education
    • Hourly Billing
    • Income & Balance Sheet
    • Inventory Management
    • Inventory Tracking
    • Invoice Creation
    • Invoice History
    • Invoice Management
    • Invoice Processing
    • Job Costing
    • K-12
    • Mobile Access
    • Mobile App
    • Mobile Payments
    • Mobile Receipt Upload
    • Multi-Company
    • Multi-Country
    • Multi-Currency
    • Multi-Department/Project
    • Multi-Period Recurring Billing
    • Multi-State
    • Nonprofits
    • Online Invoicing
    • Online Payments
    • Overpayment Processing
    • PCI Compliance
    • PO Reconciliation
    • Partial Payments
    • Partnership Accounting
    • Payment Processing
    • Payroll Management
    • Payroll Outsourcing
    • Payroll Reporting
    • Profit/Loss Statement
    • Progress Reports
    • Project Accounting
    • Project Billing
    • Purchase Order Management
    • Purchasing & Receiving
    • Quotes/Estimates
    • Real Time Data
    • Real Time Reporting
    • Real-time Updates
    • Receipt Management
    • Receivables Ledger
    • Recurring Invoicing
    • Recurring Payments
    • Recurring/Subscription Billing
    • Reimbursement Management
    • Reporting/Analytics
    • Revenue Recognition
    • SSL Security
    • Sales Tax Management
    • Self Service Portal
    • Self-Service Reporting
    • Spend Management
    • Strategic Planning
    • Tax Calculation
    • Tax Compliance
    • Tax Filing
    • Tax Management
    • Taxability Verification
    • Third Party Integrations
    • Time & Expense Tracking
    • Time Tracking
    • Transaction Tracking
    • User Management
    • Vacation/Leave Tracking
    • Value Added Tax (VAT)
    • Vendor Management
    • Version Control
    • W-2 Preparation
    • Wage Garnishment
    • eCommerce Management

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    Reviews

    Overall rating

    4.3 /5
    (4,640)
    Value for Money
    4.1/5
    Features
    4.2/5
    Ease of Use
    4.1/5
    Customer Support
    3.9/5

    Already have Quickbooks Online?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 4,640
    Alfredo J.
    Overall rating
    • Industry: Information Technology & Services
    • Company size: 2-10 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Likelihood to recommend 7.0 /10

    Easy to use accounting and invoicing on the cloud

    Reviewed on 23/11/2021

    Pros

    I was able to very quickly configure my account and upload my statements. It detects patterns and suggests rules for categorization of deposits/expenses.

    Cons

    Unfortunately even though my bank appears in the list to connect for automatic sync, when I tried it didn't work. My main issue however is that added custom fields on our service tier have a very low character limit, which is ridiculous. This affects us because it makes it impossible to store a value as is from our regulated local fiscal invoicing system.

    El M.
    Overall rating
    • Industry: Nonprofit Organization Management
    • Company size: 11-50 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Would definitely recommend for low cost high quality solution to new workplace atmosphere

    Reviewed on 22/12/2021

    I would definitely recommend a 3rd party to move from desktop to online version. I did so; and I...

    I would definitely recommend a 3rd party to move from desktop to online version. I did so; and I lost no data from the move.

    Pros

    I absolutely love that one can attach invoice copies and receipts to payables. It's all in one place and I rely less on paper copies.

    Cons

    Versus the desktop version, the reporting doesn't seem as robust and customizable.

    Alternatives Considered

    AccuFund Accounting Suite, Sage Intacct and NetSuite

    Reasons for Choosing Quickbooks Online

    With the new workplace atmosphere of work-at-home / work-at-office-building, the online version is better equipped to handle this change.

    Reasons for Switching to Quickbooks Online

    Cost! Plus moving from Quickbooks Desktop to Quickbooks Online seemed more logical.
    Felice G.
    Overall rating
    • Industry: Architecture & Planning
    • Company size: 2-10 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 6.0 /10

    QuickBooks Online 2021

    Reviewed on 22/12/2021

    I have used QuickBooks Online for a number of years and, for the most part, it has been positive -...

    I have used QuickBooks Online for a number of years and, for the most part, it has been positive - except for the decline in service over the past couple of years. It gets what you need done, but don't look for it to be too customizable for your individual needs.

    Pros

    QuickBooks Online is a relatively easy product to set up and start using. Over the past few years there a more and more programs that can be integrated into it. It gives you the basic details you need if you take the time to set it up correctly.

    Cons

    I don't know why QuickBooks did not give the online version the same features that the desktop version has. We sometimes struggle to work with our accountant as she only knows the desktop version, and when she asks us to make a change, it is hard for her to explain how to do it because the method is different. Also, there are not as many reports available in the online version. One thing that really bugs me is that even if you add a memo, there is no way to get it to appear on the check or in the memo area of the ledger. Lastly, I feel like customer service has really declined over the past couple of years - it feels like QuickBooks is not supporting their staff and giving them the training they need.

    Response from Intuit

    We definitely appreciate your business, and your feedback regarding the Online version. Alternatively, you can use the QuickBooks Desktop version but put in on the Right Networks hosting cloud. This allows you to access the Desktop program from anywhere as long as you have access to the internet. This a great option to have access to the Desktop version on the go and to get additional reports (https://tinyurl.com/2p993nn2). Wishing you the best. -Kristina, The QuickBooks Team

    Verified Reviewer
    Overall rating
    • Industry: Information Technology & Services
    • Company size: 11-50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Upgraded from Tally to QBO for simple and ease of use software

    Reviewed on 10/10/2021

    My overall experience with QuickBooks online has been amazing. I have used to desktop version...

    My overall experience with QuickBooks online has been amazing. I have used to desktop version before and found the online version more easy and simple to use. It has served my purpose in a great way over these years. The readily available reports helps my decision making for business. As compared to other options I found QuickBooks Online to be cheaper. We are trying to incorporate a construction company in quickbooks now. We hope it serves our purpose for this company as well now.

    Pros

    It is very simple to use overall. I like that i can check and work from any computer or cell phone as well. I love direct access to the numbers, easily available reports. It is great for auto billing direct from the software itself. The best part is integration with the bank account. I do not have to manually review expenses and add it.

    Cons

    The QBO is slow to load pages and that can be irritating at times. I initially thought that it was my internet connection but no that is not the case. While you are allowed to do a journal entry with a supplier name you cannot enter a negative invoice. There can be a greater variety in invoice format selection. A tad bit expensive.

    Alternatives Considered

    FreshBooks and Focus X

    Reasons for Choosing Quickbooks Online

    We wanted to increase automation and reduce manual tasks.

    Switched From

    TallyPrime

    Reasons for Switching to Quickbooks Online

    Pricing and Automation
    Clayton P.
    Overall rating
    • Industry: Marketing & Advertising
    • Company size: 2-10 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    The best billing and invoicing software on the market

    Reviewed on 09/12/2021

    I switched from another accounting and billing software provider, and I couldn't be happier with...

    I switched from another accounting and billing software provider, and I couldn't be happier with Quickbooks. From day one, I have received amazing customer support when needed, have found a lot of great resources in their help section, and it has helped me greatly in making better business decisions.

    Pros

    My favorite feature of the software is that I can quickly and easily create invoices for my clients while giving them an option to pay online. In the digital world, being able to complete a transaction remotely is a big plus for my business.

    Plus, I love that I can save services and products for easy invoicing of my clients.

    Cons

    One area that could be improved is the default setting of routing payments into the "QuickBooks envelopes + cash" category, as it can make for messy bookkeeping. Once this is fixed within your settings, the software is great.

    Showing 5 reviews of 4,640 Read all reviews

    Quickbooks Online FAQs

    Below are some frequently asked questions for Quickbooks Online.

    Quickbooks Online offers the following pricing plans:

    • Starting from:
    • Pricing model: Free Version, Subscription
    • Free Trial: Available

    30-day free trial, no credit card required. Independent contractors: Self-Employed: $10/month Small businesses: Simple Start: $20/month Essentials: $40/month Plus: $60/month

    Quickbooks Online has the following typical customers:

    Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001+

    Quickbooks Online supports the following languages:

    English, French, Portuguese, Spanish, zh-hant

    Quickbooks Online supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    Quickbooks Online integrates with the following applications:

    Accelo, Acuity Scheduling, ApprovalMax, Apptivo Expense Reports, AutoEntry, Autofy, Avalara, BQE Core Suite, Batchbook, BeanworksAP, BigCommerce, BigTime, Bill.com, Birdeye, BlueFolder, Bolt, Boxstorm, Buddy Punch, BuilderTREND, Celoxis, ChargeOver, Checkfront, Chrometa, Cin7, ClockShark, Constant Contact, ConvergeHub, Corecon, DEAR Systems, Datamolino, Debtor Daddy, Deputy, Dext Prepare, Dryrun, EZRentOut, Emburse Abacus, Emburse Nexonia Expenses, Emburse Nexonia Timesheets, Emburse Tallie, Entryless, Expensify, Fathom, Field Promax, Field Service Management, Float Cash Flow, Freckle, Freshdesk, Function Point, Fundbox, Gusto, HandiFox, Handshake, Harvest, Hike, Housecall Pro, Hubdoc, Insightly, Insightly Marketing, InvoiceSherpa, Jobber, Justworks Hours, Karbon, Kickserv, Kindful, Knowify, LeanLaw, Lightspeed POS, LivePlan, Lockstep, MRPeasy, Mavenlink, Method CRM, MicroBiz Cloud POS, Microsoft Power BI, MinuteDock, NeatBooks, Neon CRM, NimbleSchedule, Now Commerce, OfficeBooks, OnContact CRM 7, OnTheClock.com, Panalitix, PayPal, Pepperi, Pinnacle Cart, Pipeline, Pipemonk, Planyo, Plooto, Practice Ignition, Projector PSA, QR Inventory, QuickBooks Commerce, QuickBooks Time, Quickbase, Quotient, Qvinci, RazorSync, Repsly, Rerun, Rokits, Rydoo, SAP Concur, Salesforce for Quickbooks, SellerActive, ServiceM8, ServiceTitan, ServiceTrade, Share a Refund, SherpaDesk, ShipRush, Shoeboxed, ShopKeep, Shopify, Skyvia, Spotlight Reporting, Square Point of Sale, Stitch Labs, Sumac, SurePayroll, Time Tracker, Timely, Timesheet Mobile, TriNet Expense, Unleashed, Vend, VeriClock, WORKetc, Wagepoint, Webgility, When I Work, Workiz, YayPay, Zapier, Zed Timesheet, Zoho Analytics, Zoho Creator, Zoho Expense, erplain, iBE.net, mHelpDesk, noCRM.io, simPRO, vcita

    Quickbooks Online offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live rep), Chat

    Related categories

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