About Quickbooks Online

QuickBooks Online is a cloud-based accounting solution that helps small businesses manage their accounting, income, expenses, payroll, and more. No additional software is required as all accounts are viewed via the online login portal, with custom feeds and charts, custom invoice creation, 'Pay Now' buttons, and mobile websites, and all with auto-synchronization. The native mobile apps for Android and iOS facilitate on-the-go sales receipt capture, expense tracking, cash flow management, account balance tracking, time tracking, transaction review, purchase order management, client communications, and more.

QuickBooks Online automatically syncs a complete business finance profile to one single dashboard where multiple users can view in-depth reports and accounts of company finances. The platform creates trade, profit, and loss sheets as well as billing and invoice solutions that are all mobile compatible and print friendly. Users can create their own custom reports and feeds from within the dashboard so businesses only see what matters the most to them.

By navigating through the QuickBooks Online dashboard users can track payments, sales history, and invoice details, add users, and edit permissions. QuickBooks Online is completely integrated with QuickBooks Online Payroll and Intuit GoPayment, as well as third party apps such as PayPal, Shopify, Xero, Salesforce, Square POS, and more.

Pricing starting from:

N/A

  • Free Version
  • Free Trial
  • Subscription

Key benefits of Quickbooks Online

  • Accounts management: QuickBooks Online allows users to access their complete accounting data as well as editing, creating, duplicating and sharing information with employees, consultants, associates and partners.

  • Interface and dashboard: users can login to their QuickBooks Online backend from anywhere with internet access, no downloadable software is required and users can create customizable feeds and charts.

  • Security and backups: All data inputted is securely backed-up to the cloud and data can be exported to Excel spreadsheets. QuickBooks Online will track customer payments and send notifications of any errors in processing.

  • Subscriptions and pricing details: All QuickBooks Online packages include support, from initial startup to ongoing support enquiries. Continuing updates and upgrades are all included in the pricing plan. Users can also avail of a 30 day trial before financial commitment is required.

  • Multi-platform transparency: QuickBooks Online will auto-sync with all connected devices and the multiple users connected to each package. Users can create restrictions for each user to enforce in-house hierarchy.
  • Devices

    Business size

    S M L

    Markets

    Australia, Brazil, Canada, China, Germany, France, United Kingdom, India, Japan, Mexico, United States

    Supported Languages

    English, French, Portuguese, Spanish, Traditional Chinese

    Pricing starting from:

    N/A

    • Free Version
    • Free Trial
    • Subscription

    Images

    Quickbooks Online Software - From the dashboard users can view reports on key metrics and carry out key tasks
    Quickbooks Online Software - Create invoices from pre-designed templates
    Quickbooks Online Software - Create customized reports or chose from recommended reports
    Quickbooks Online Software - Small businesses can track their banking and credit cards
    Quickbooks Online Software - Sales can be tracked including overdue payments, open invoices, unbilled activity, and more
    Quickbooks Online Software - Overdue and not-deposited invoices can be easily tracked
    Quickbooks Online Software - Quickbooks Online can be used to track expenses
    Quickbooks Online Software - The employee module can be used to manage payrolls
    Quickbooks Online Software - Reports can be viewed to gain insight into metrics within specified time periods
    Quickbooks Online Software - Calculate sales tax and record tax payments
    Quickbooks Online Software - The activity dashboard provides updates and alerts on invoices or estimates
    Quickbooks Online Software - Estimates can be converted into invoices
    Quickbooks Online Software - Invoices can be tracked from initial sending to payment
    Quickbooks Online Software - Customer files can be accessed to view pending payments
    Quickbooks Online Software - Payments can be accepted from the mobile app
    Quickbooks Online Software - 16
    View 17 more
    Quickbooks Online video
    Quickbooks Online Software - From the dashboard users can view reports on key metrics and carry out key tasks
    Quickbooks Online Software - Create invoices from pre-designed templates
    Quickbooks Online Software - Create customized reports or chose from recommended reports
    Quickbooks Online Software - Small businesses can track their banking and credit cards
    Quickbooks Online Software - Sales can be tracked including overdue payments, open invoices, unbilled activity, and more
    Quickbooks Online Software - Overdue and not-deposited invoices can be easily tracked
    Quickbooks Online Software - Quickbooks Online can be used to track expenses
    Quickbooks Online Software - The employee module can be used to manage payrolls
    Quickbooks Online Software - Reports can be viewed to gain insight into metrics within specified time periods
    Quickbooks Online Software - Calculate sales tax and record tax payments
    Quickbooks Online Software - The activity dashboard provides updates and alerts on invoices or estimates
    Quickbooks Online Software - Estimates can be converted into invoices
    Quickbooks Online Software - Invoices can be tracked from initial sending to payment
    Quickbooks Online Software - Customer files can be accessed to view pending payments
    Quickbooks Online Software - Payments can be accepted from the mobile app
    Quickbooks Online Software - 16

    Features

    Total features of Quickbooks Online: 156

    • "What If" Scenarios
    • 1099 Preparation
    • 401(k) Tracking
    • ACH Payment Processing
    • API
    • Account Reconciliation
    • Accounting
    • Accounts Payable
    • Accounts Receivable
    • Accrual Accounting
    • Activity Dashboard
    • Activity Tracking
    • Ad hoc Reporting
    • Address Validation
    • Aging Tracking
    • Approval Process Control
    • Asset Accounting
    • Asset Lifecycle Management
    • Asset Tracking
    • Attendance Management
    • Automatic Backup
    • Automatic Billing
    • Bank Reconciliation
    • Benefits Management
    • Billable Items Tracking
    • Billing & Invoicing
    • Billing Portal
    • Budgeting/Forecasting
    • Cash Flow Management
    • Cash Management
    • Categorisation/Grouping
    • Chart of accounts
    • Check Printing
    • Check Processing
    • Check Writing
    • Collections Management
    • Compliance Management
    • Consolidation/Roll-Up
    • Consumer Use Tax
    • Contact Database
    • Contingency Billing
    • Core Accounting
    • Cost Estimating
    • Credit Card Management
    • Credit Card Processing
    • Cross Ledger Posting
    • Customer Statements
    • Customizable Branding
    • Customizable Fields
    • Customizable Forms
    • Customizable Invoices
    • Customizable Reports
    • Customizable Templates
    • Data Extraction
    • Data Import/Export
    • Direct Deposit
    • Discount Management
    • Document Templates
    • Donation Management
    • Donation Tracking
    • Donor Management
    • Drag & Drop
    • Dunning Management
    • Duplicate Payment Alert
    • Electronic Funds Transfer
    • Electronic Payments
    • Email Management
    • Estimating
    • Exemption Management
    • Expense Claims
    • Expense Management
    • Expense Tracking
    • Fee Calculation & Posting
    • Financial Aid Management
    • Financial Reporting
    • Fixed Asset Management
    • For AEC Industry
    • For Nonprofits
    • For Religious Organizations
    • Forecasting
    • Fraud Detection
    • Fund Accounting
    • General Ledger
    • Grant Management
    • Higher Education
    • Hourly Billing
    • Income & Balance Sheet
    • Inventory Management
    • Inventory Tracking
    • Invoice Creation
    • Invoice History
    • Invoice Management
    • Invoice Processing
    • Job Costing
    • K-12
    • Mobile Access
    • Mobile App
    • Mobile Payments
    • Mobile Receipt Upload
    • Multi-Company
    • Multi-Country
    • Multi-Currency
    • Multi-Department/Project
    • Multi-Period Recurring Billing
    • Multi-State
    • Nonprofits
    • Online Invoicing
    • Online Payments
    • Overpayment Processing
    • PCI Compliance
    • PO Reconciliation
    • Partial Payments
    • Partnership Accounting
    • Payment Processing
    • Payroll Management
    • Payroll Outsourcing
    • Payroll Reporting
    • Profit/Loss Statement
    • Progress Reports
    • Project Accounting
    • Project Billing
    • Purchase Order Management
    • Purchasing & Receiving
    • Quotes/Estimates
    • Real Time Data
    • Real Time Reporting
    • Real-time Updates
    • Receipt Management
    • Receivables Ledger
    • Recurring Invoicing
    • Recurring Payments
    • Recurring/Subscription Billing
    • Reimbursement Management
    • Reporting/Analytics
    • Revenue Recognition
    • SSL Security
    • Sales Tax Management
    • Self Service Portal
    • Self-Service Reporting
    • Spend Management
    • Strategic Planning
    • Tax Compliance
    • Tax Filing
    • Tax Management
    • Taxability Verification
    • Third Party Integrations
    • Time & Expense Tracking
    • Time Tracking
    • Transaction Tracking
    • User Management
    • Vacation/Leave Tracking
    • Value Added Tax (VAT)
    • Vendor Management
    • Version Control
    • W-2 Preparation
    • Wage Garnishment

    Alternatives

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    4.3
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    FreshBooks

    4.5
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    Wave Accounting

    4.4
    #3 Alternative to Quickbooks Online
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    QuickBooks Desktop Pro

    4.3
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    Reviews

    Overall rating

    4.3 /5
    (5,011)
    Value for Money
    4.1/5
    Features
    4.2/5
    Ease of Use
    4.2/5
    Customer Support
    3.9/5

    Already have Quickbooks Online?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 5,011
    Karen H.
    Overall rating
    • Industry: Accounting
    • Company size: 2-10 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    QBO accountant

    Reviewed on 27/06/2022

    I have been using QuickBooks for 6 years as a bookkeeper with an accountant account. The software...

    I have been using QuickBooks for 6 years as a bookkeeper with an accountant account. The software is not user-friendly. It has required me many years of training to fully master this software. The yearly updates are very useful but its hard to keep up.

    Pros

    I like the ability to manage my client's books with my own log-in. The automations in the last 5 years are saving me time and have helped me find more clients.

    Cons

    The software is expensive for startup businesses, clients sometimes back out of using this software because of the price. The competition is more afortable.

    Alternatives Considered

    Patriot Payroll, FreshBooks and Wave Accounting

    Reasons for Switching to Quickbooks Online

    Its the most popular accounting software therefore the market is larger and I save more time working on clients books with this software than others.
    Michael P.
    Overall rating
    • Industry: Music
    • Company size: 2-10 Employees
    • Used Weekly for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    The Best Accounting Software For Small Businesses!

    Reviewed on 22/06/2022

    Overall I love Quickbooks Online and recommend it to all small business owners that I know! It's...

    Overall I love Quickbooks Online and recommend it to all small business owners that I know! It's been a huge help for my business in getting our accounting organized, without having to hire a book keeper. Invoicing has never been easier, as it keeping track of income and expenses. It's perfect at tax time and helps keep us on track to get as many deductions as possible. It's simply the best of it's class...

    Pros

    The interface of Quickbooks Online couldn't be better. It easily links to your bank accounts and starts to understand your accounting categories right away. It's super customizable and the features are in depth and thorough. I love how intuitive (no pun intended) the software is overall. It's also great that it's online so you can login from anywhere, including on an app, to track everything.

    Cons

    The only real limitation I can think of with the software, is sometimes weird errors can happen with your balance sheet / income statements. Everything really needs to be exactly dialed in , otherwise errors can happen and throw things off. While this is probably due to human error, for someone like me who is not an accounting expert, this can be frustrating to figure out where things went wrong...

    Alternatives Considered

    Quicken, QuickBooks Desktop Pro and ZipBooks

    Reasons for Choosing Quickbooks Online

    Needed something more in depth!

    Switched From

    ZipBooks

    Reasons for Switching to Quickbooks Online

    Was the best bang for it's buck and is the gold standard for a reason.
    Steven T.
    Overall rating
    • Industry: Construction
    • Company size: 2-10 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 0.0 /10

    Not for me

    Reviewed on 17/06/2022

    I’d rather slam my toes in the door than ever deal with Quickbooks again

    I’d rather slam my toes in the door than ever deal with Quickbooks again

    Pros

    Send a switch into QuickBooks online there’s nothing I like about it

    Cons

    Since switch in a QuickBooks online there is nothing I like about it
    How they use my money for over a month kept give me the runaround keep telling me that it would take 2 to 3 days to fix it calling every two days and get the same answer

    Response from Intuit

    We hate to hear of the poor experience you've had with support. For a better understanding of why funds are held or delayed, please visit: (https://quickbooks.intuit.com/learn-support/articles/getting-the-most-out-of-quickbooks/understanding-payment-holds-in-quickbooks-online/05/940159). Once you've checked on that, you can reach out to our QuickBooks Payments/Merchant Services Risk Team, as they'll be best equipped to walk you through the steps to get these funds released, and provide an update on when you can expect to receive them. You can get in touch with their team directly using this link here: (https://help.quickbooks.intuit.com/prechats/offerings/Payments-Risk-Care-Messaging/23142/view). Hope this helps! -Kristina, The QuickBooks Team

    Krishna L.
    Overall rating
    • Industry: Hospital & Health Care
    • Company size: 5,001-10,000 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 9.0 /10

    I like how easily reports can be customized

    Reviewed on 06/05/2022

    The system is simple to learn and utilize. Helps me prepare for tax season all year long so that I...

    The system is simple to learn and utilize. Helps me prepare for tax season all year long so that I don't have to worry about anything. An emphasis is placed on UI and user experience. It's clear to see that they've done so. Because we don't utilize all of the tools, there might be a lot of clutter in our workspaces.

    Pros

    In order to handle my clients' businesses, I use Quickbooks Online, a powerful accounting program. In addition to project accounting, we can handle receivables and payables, set up rules for posting to cut down on time for posting (which equals cheaper accounting costs!), and quickly produce useful reports with this software.

    Cons

    I'd want to be able to create bespoke purchase orders with additional signatures, but I'm not able to do so at the moment. The ability to perform genuine bank reconciliations from within the program would be an added bonus. The process of comparing receipts to invoices is likewise time-consuming.

    Nikki W.
    Overall rating
    • Industry: Consumer Services
    • Company size: 2-10 Employees
    • Used Weekly for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Likelihood to recommend 10.0 /10

    Get your Finances in Order Quickly!

    Reviewed on 15/05/2022

    Quickbooks Online has been a wonderful software to take my small business accounting to the next...

    Quickbooks Online has been a wonderful software to take my small business accounting to the next level! There is a bit of a learning curve to set up the customizable software and maximize it's use for your business. Once it's set, accounting is easy and quick. Running reports takes 5 seconds and you have all your accounting information at your fingertips with the mobile app!

    Pros

    Ability to access from anywhere! On my computer, on my phone, in the car, wherever I need it!

    Quick mobile receipt upload from your phone or computer! This allows me to quickly scan gas receipts or upload online purchase receipts to Quickbooks Online. Gone are the days of saying "what was that purchase for?" Not only can you upload receipts but they automatically tie to the bank account import.

    Easy to create reports! Ability to compare month to month or year to year. Can break down by categories or tags.

    Tax time made easy! My accountant had all the information they needed. I can link accountants to my Quickbooks Online so they can assist with quarterly payments, general questions via email/online or bookkeeping.

    Cons

    Quickbooks Online has a little bit of a learning curve. Since I had no prior experience with a formal accounting system, I signed up to add one of their pros to walk me through set up upon purchase. They helped get the bank account integrated and get everything moving the right direction.

    Due to the learning curve, there are plenty of resources online or within business organizations that can walk you through the ins and outs. Quickbooks Online is very customizable, but getting those custom items set up can feel overwhelming.

    Showing 5 reviews of 5,011 Read all reviews

    Quickbooks Online FAQs

    Below are some frequently asked questions for Quickbooks Online.

    Quickbooks Online offers the following pricing plans:

    • Starting from:
    • Pricing model: Free Version, Subscription
    • Free Trial: Available

    30-day free trial, no credit card required. Independent contractors: Self-Employed: $10/month Small businesses: Simple Start: $20/month Essentials: $40/month Plus: $60/month

    Quickbooks Online has the following typical customers:

    Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001-5,000

    Quickbooks Online supports the following languages:

    English, French, Portuguese, Spanish, Traditional Chinese

    Quickbooks Online supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    Quickbooks Online integrates with the following applications:

    Accelo, Acuity Scheduling, ApprovalMax, Apptivo Expense Reports, AutoEntry, Autofy, Avalara, BQE CORE Suite, Batchbook, BeanworksAP, BigCommerce, BigTime, Bill.com, Birdeye, BlueFolder, Bolt, Boxstorm, Buddy Punch, Buildertrend, Celoxis, ChargeOver, Checkfront, Chrometa, Cin7, ClockShark, Constant Contact, ConvergeHub, Corecon, DEAR Systems, Datamolino, Debtor Daddy, Deputy, Dext Prepare, Dryrun, EZRentOut, Emburse Abacus, Emburse Nexonia Expenses, Emburse Nexonia Timesheets, Emburse Tallie, Entryless, Expensify, Fathom, Field Promax, Field Service Management, Float Cash Flow, Freckle, Freshdesk, Function Point, Fundbox, Gusto, HandiFox, Handshake, Harvest, Hike, Housecall Pro, Hubdoc, Ignition, Insightly, Insightly Marketing, InvoiceSherpa, Jobber, Justworks Hours, Karbon, Kickserv, Kindful, Knowify, LeanLaw, Lightspeed POS, LivePlan, Lockstep, MRPeasy, Mavenlink, Method CRM, MicroBiz Cloud POS, Microsoft Power BI, MinuteDock, Neat, Neon CRM, NimbleSchedule, Now Commerce, OfficeBooks, OnContact CRM 7, OnTheClock.com, Panalitix, PayPal, Pepperi, Pinnacle Cart, Pipeline, Pipemonk, Planyo, Plooto, Projector PSA, QR Inventory, QuickBooks Commerce, QuickBooks Time, Quickbase, Quotient, Qvinci, RazorSync, Repsly, Rerun, Rokits, Rydoo, SAP Concur, Salesforce for Quickbooks, SellerActive, ServiceM8, ServiceTitan, ServiceTrade, Share a Refund, SherpaDesk, ShipRush, Shoeboxed, ShopKeep, Shopify, Skyvia, Spotlight Reporting, Square Point of Sale, Stitch Labs, Sumac, SurePayroll, Time Tracker, Timely, Timesheet Mobile, TriNet Expense, Unleashed, Vend, VeriClock, WORKetc, Wagepoint, Webgility, When I Work, Workiz, YayPay, Zapier, Zed Timesheet, Zoho Analytics, Zoho Creator, Zoho Expense, erplain, iBE.net, mHelpDesk, noCRM.io, simPRO, vcita

    Quickbooks Online offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live rep), Chat

    Related categories

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