Gaia Workspace

An efficient & productive workspace management tool.

About Gaia Workspace

The hybrid working model is trendy. However, scheduling desks and shared spaces are challenges. A smart solution can make a hybrid workspace easier and more efficient. Gaia Workspace solves this problem with its powerful features:

- Room & Desk Booking
- Employee Safety
- Facility management
- Visitor management
- Analytics

Gaia Workspace simplifies the room and desk reservation process and keep a track of employee and visitor health status, and the progress of the assigned tasks. GaiaDigits is dedicated to equipping your workspace with the right solutions to ensure safety, improve efficiency, and save costs.

Pricing starting from:

Not provided by vendor

  • Free Version
  • Free Trial
  • Subscription

Key benefits of Gaia Workspace

Gaia Workspace simplifies your overall booking process and provides a productive workspace for employees. It enhances your experience while increasing utilization rates.

Typical Customers

  • Freelancers
  • Small Businesses (2-50)
  • Mid-size Companies (51-500)
  • Large enterprises (500 and more)

Deployment

  • Cloud-based
  • On-premise

Markets

Canada

Supported Languages

Chinese, English, French, Traditional Chinese

Pricing starting from:

Not provided by vendor

  • Free Version
  • Free Trial
  • Subscription

Images

Gaia Workspace Software - Gaia Workspace Room & Desk Booking
Gaia Workspace Software - Gaia Workspace Analytics - Desk Booking
Gaia Workspace Software - Calendar View
Gaia Workspace Software - Space Booking
Gaia Workspace Software - Desk Booking
Gaia Workspace Software - Visitor Management
Gaia Workspace Software - Appointment Mobile
Gaia Workspace Software - Space Booking Mobile
View 9 more
Gaia Workspace video
Gaia Workspace Software - Gaia Workspace Room & Desk Booking
Gaia Workspace Software - Gaia Workspace Analytics - Desk Booking
Gaia Workspace Software - Calendar View
Gaia Workspace Software - Space Booking
Gaia Workspace Software - Desk Booking
Gaia Workspace Software - Visitor Management
Gaia Workspace Software - Appointment Mobile
Gaia Workspace Software - Space Booking Mobile

Features

Total features of Gaia Workspace: 106

  • API
  • Access Controls/Permissions
  • Active Directory Integration
  • Activity Dashboard
  • Activity Monitoring
  • Activity Tracking
  • Alerts/Notifications
  • Availability Indicator
  • Availability Management
  • Badge Management
  • Barcode/Ticket Scanning
  • Booking Management
  • Calendar Management
  • Calendar Sync
  • Calendar/Reminder System
  • Categorisation/Grouping
  • Compliance Management
  • Configurable Alerts
  • Confirmation/Reminders
  • Contact Management
  • Customizable Fields
  • Customizable Forms
  • Customizable Reports
  • Dashboard
  • Data Aggregation
  • Data Import/Export
  • Document Management
  • Document Storage
  • Drag & Drop
  • Email Alerts
  • Email Management
  • Email Reminders
  • Employee Management
  • Employee Portal
  • Employee Profiles
  • Engagement Tracking
  • Equipment Maintenance
  • Equipment Management
  • Event Calendar
  • Event Scheduling
  • Facility Scheduling
  • Floor Plans & Maps
  • For Offices
  • For Schools
  • Health Monitoring
  • Health Risk Assessment
  • Historical Reporting
  • Inspection Management
  • Internal Meetings
  • Maintenance Management
  • Maintenance Scheduling
  • Mass Notifications
  • Meeting Management
  • Microsoft Outlook Integration
  • Mobile Access
  • Mobile Alerts
  • Monitoring
  • Multi-Language
  • Multi-Location
  • Occupancy Management
  • One-to-One Messaging
  • Online Booking
  • Payment Processing
  • Performance Management
  • Pre-Registration
  • Preventive Maintenance
  • Real Time Analytics
  • Real Time Data
  • Real Time Data Collection
  • Real Time Notifications
  • Real Time Reporting
  • Real-time Alerts
  • Real-time Updates
  • Registration Management
  • Reminders
  • Reporting & Statistics
  • Reporting/Analytics
  • Reservations Management
  • Resource Allocation & Planning
  • Resource Management
  • Room Availability Schedule
  • Room Booking
  • SSL Security
  • Scheduling
  • Search/Filter
  • Self Check-in/Check-out
  • Self Service Portal
  • Single Sign On
  • Space Management
  • Space Reservation
  • Status Tracking
  • Surveys & Feedback
  • Task Management
  • Task Scheduling
  • Third Party Booking
  • Third Party Integrations
  • Usage Tracking/Analytics
  • User Management
  • User Profiles
  • Utilization Reporting
  • Visitor Management
  • Visitor Registration
  • Visitor Tracking
  • Visual Analytics
  • Work Order Management
  • iCalendar Support

Alternatives

Microsoft Bookings

4.4
#0 Alternative to Gaia Workspace
Microsoft Bookings is an online appointment booking and scheduling tool for small businesses, available as part of...

TableAir Meeting Room Booking

5
#1 Alternative to Gaia Workspace
An easy-to-use, swiftly implemented, and space usage-tracking meeting room management solution with Microsoft and...

Skedda

4.8
#2 Alternative to Gaia Workspace
Skedda is the world’s leading online booking and scheduling platform. Automate complex and time-consuming booking tasks.

YAROOMS

4.5
#3 Alternative to Gaia Workspace
YAROOMS is an innovative workplace experience software suite helping companies to keep track of their carbon emissions...

Reviews

Overall rating

4.6 /5
(16)
Value for Money
4.9/5
Features
4.4/5
Ease of Use
4.8/5
Customer Support
4.9/5

Already have Gaia Workspace?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 16
Marisa
Overall rating
  • Industry: Nonprofit Organization Management
  • Company size: 51-200 Employees
  • Used Weekly for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

User friendly and affordable

Reviewed on 19/12/2022

Pros

User friendly and if I have any questions the staff is VERY helpful

Cons

There are no cons so far so I can't comment as of now

Mark
Overall rating
  • Industry: Primary/Secondary Education
  • Company size: 1,001-5,000 Employees
  • Used Weekly for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Easy to Set Up and Use

Reviewed on 14/07/2022

It has been very easy transition to Gaia Workspace. The support from the team has been amazing....

It has been very easy transition to Gaia Workspace. The support from the team has been amazing. They have worked with us every step of the way to ensure the product works the way we need it to. They are quick to respond and have made a great looking, easy to use product.

Pros

Setting up the software has been very easy, and while our IT team would have to manage our previous room booking software, It is easy enough to manage recourses that someone onsite would be able to handle it no problem.

Cons

We've struggled to find any meeting room booking software that meets our needs entirely, and with the product being relatively new there were some things missing initially.

Alternatives Considered

Microsoft Bookings and Skedda

Reasons for Choosing Gaia Workspace

Price

Reasons for Switching to Gaia Workspace

They were eager to work with us to make the product function like we needed it to and they were very competitively priced.

Response from GaiaDigits

Hello Mark, we are sorry that we didn't fully meet your needs. If you have more to share, we are happy to schedule a time with you.

Patricia
Overall rating
  • Industry: Government Administration
  • Company size: 2-10 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

Gaia - Quick, Easy and Reliable

Reviewed on 10/03/2022

Implementation team was knowledgeable, easy to work with and open to feedback. No negative...

Implementation team was knowledgeable, easy to work with and open to feedback. No negative feedback from staff or visitors - everyone quite likes the software.

Pros

The software was quickly implemented, easy to administer and easy for staff of all technical abilities to use. Visitors were fond of the QR code access to the wellness check-in process.

Cons

Not able to send an email to admin to remind them to check on status of staff entries - would like that daily or an emailed exception report to use. Data is available in the software - no push of the data.

Response from GaiaDigits

Hello Patricia, I am sorry that you weren't completely satisfied with your experience. We appreciate your feedback. If there is anything else you want to share, we are happy to schedule a time with you.

Toya
Overall rating
  • Industry: Education Management
  • Company size: Self Employed
  • Used Weekly for Free Trial
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 7.0 /10

Booking Made Easy

Reviewed on 06/10/2022

User friendly. Clean.

User friendly. Clean.

Pros

The ability to track and book spaces easily.

Cons

The time constraints. I schedule room booking on a semesterly basis, so it would be nice to have time periods when spaces are active and other time periods when they are not.

Verified Reviewer
Overall rating
  • Industry: Nonprofit Organization Management
  • Company size: 2-10 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 8.0 /10

Using Gaia Workplace at the Office - For Visitors & Staff

Reviewed on 09/09/2021

By using GaiaScreen/Gaia Workspace, we are able to keep our staff and visitors safe. It's simple &...

By using GaiaScreen/Gaia Workspace, we are able to keep our staff and visitors safe. It's simple & easy to use for everyone (visitors are either sent a link in advance to fill out or are able to use a QR code once they have arrived).

Pros

Since I began work during the pandemic, I have used Gaia Workplace everyday - alongside my colleagues. It is wonderful to know that everyone is being screened when entering the workplace. It's just another added security to keep our business open and everyone safe. GaiaScreen is easy to use and takes less than a minute to complete.

I also love that we're able to set it up for visitors - we run a few different programs/events so being able to screen everyone coming into our office beforehand adds another level of safety and peace-of-mind.

Cons

The only con I can think of is that when doing updates, sometimes the Gaia Workplace email isn't sent and we aren't notified in advance of this. It would be good to know if there are issues before everyone starts coming into work and they haven't been able to screen.

Response from GaiaDigits

I am sorry that you weren't completely satisfied with your experience. We appreciate your feedback. If there is anything else you want to share, we are happy to schedule a time with you.

Showing 5 reviews of 16 Read all reviews

Gaia Workspace FAQs

Below are some frequently asked questions for Gaia Workspace.

Gaia Workspace offers the following pricing plans:

  • Pricing model: Free Version, Subscription
  • Free Trial: Available

Gaia Workspace offers 30 days free trial for teams and creates an efficient and safe workspace: Basic Plan=Free Desk Feature Update=$5/month/desk Room Feature Update=$16/month/room Screening and vaccination=$1.8/month/user Please see feature details on our website.

Gaia Workspace has the following typical customers:

11-50, 51-200, 201-500, 501-1,000, 1,001-5,000

Gaia Workspace supports the following languages:

Chinese, English, French, Traditional Chinese

Gaia Workspace supports the following devices:

Gaia Workspace integrates with the following applications:

Google Calendar, Microsoft Outlook

Gaia Workspace offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Chat

Related categories

See all software categories found for Gaia Workspace.