About Gaia Workspace
The hybrid working model has become a popular trend. Nevertheless, arranging desks and shared spaces can be a challenging task. Fortunately, a smart solution can make hybrid workspaces more manageable and efficient. Gaia Workspace addresses this issue with its robust features, including:
- Room & Desk Booking
- Employee Safety
- Facility Management
- Visitor Management
- Analytics
Gaia Workspace streamlines the room and desk reservation process and monitors employee and visitor health status, as well as the progress of assigned tasks. At GaiaDigits, we are committed to providing your workspace with the right solutions to ensure safety, enhance efficiency, and reduce costs.
Key benefits of Gaia Workspace
By streamlining your booking process and providing a productive workspace for your employees, Gaia Workspace improves your overall experience while also boosting space utilization rates.
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- Industry: Information Technology & Services
- Company size: 11–50 Employees
- Used Daily for 1-5 months
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 8.0 /10
Empowering the Hybrid Workplace: GaiaWorkspace Review
Reviewed on 15/05/2023
GaiaWorkspace has proven to be an invaluable tool in our transition to a hybrid work model. Its...
GaiaWorkspace has proven to be an invaluable tool in our transition to a hybrid work model. Its robust analytics and detailed reporting have provided us with critical insights into workspace utilization and resource allocation, enhancing our operational efficiency and reducing overheads.The platform stands out with its user-friendly interface, making it accessible to everyone in our organization. Its ability to dynamically adjust to our evolving needs has truly revolutionized our approach to resource management.Moreover, the exceptional customer service offered by the GaiaWorkspace team has further enhanced our overall experience. In short, GaiaWorkspace is an indispensable partner for any organization navigating the complexities of the hybrid workplace era.
Pros
Robust Analytics: GaiaWorkspace provides in-depth insights into workspace usage and resource allocation, aiding in informed decision-making.User-friendly Interface: The platform is designed to be accessible to all users, regardless of their technical proficiency.Dynamic Resource Management: The platform's ability to adjust in real-time to evolving workspace needs enhances operational efficiency.Exceptional Customer Service: The GaiaWorkspace team's commitment to prompt and thorough responses enhances user satisfaction.Cost-Effective: By enabling organizations to invest only in necessary resources, it significantly reduces overhead costs.
Cons
No API: Currently, GaiaWorkspace doesn't provide an API, which may limit some advanced functionality.
- Industry: Primary/Secondary Education
- Company size: 1,001–5,000 Employees
- Used Weekly for 1-5 months
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 9.0 /10
Easy to Set Up and Use
Reviewed on 14/07/2022
It has been very easy transition to Gaia Workspace. The support from the team has been amazing....
It has been very easy transition to Gaia Workspace. The support from the team has been amazing. They have worked with us every step of the way to ensure the product works the way we need it to. They are quick to respond and have made a great looking, easy to use product.
Pros
Setting up the software has been very easy, and while our IT team would have to manage our previous room booking software, It is easy enough to manage recourses that someone onsite would be able to handle it no problem.
Cons
We've struggled to find any meeting room booking software that meets our needs entirely, and with the product being relatively new there were some things missing initially.
Reasons for Choosing Gaia Workspace
PriceReasons for Switching to Gaia Workspace
They were eager to work with us to make the product function like we needed it to and they were very competitively priced.Response from GaiaDigits
Hello Mark, we are sorry that we didn't fully meet your needs. If you have more to share, we are happy to schedule a time with you.
- Industry: Government Administration
- Company size: 2–10 Employees
- Used Daily for 1+ year
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 8.0 /10
Gaia - Quick, Easy and Reliable
Reviewed on 10/03/2022
Implementation team was knowledgeable, easy to work with and open to feedback. No negative...
Implementation team was knowledgeable, easy to work with and open to feedback. No negative feedback from staff or visitors - everyone quite likes the software.
Pros
The software was quickly implemented, easy to administer and easy for staff of all technical abilities to use. Visitors were fond of the QR code access to the wellness check-in process.
Cons
Not able to send an email to admin to remind them to check on status of staff entries - would like that daily or an emailed exception report to use. Data is available in the software - no push of the data.
Response from GaiaDigits
Hello Patricia, I am sorry that you weren't completely satisfied with your experience. We appreciate your feedback. If there is anything else you want to share, we are happy to schedule a time with you.
- Industry: Electrical/Electronic Manufacturing
- Company size: 51–200 Employees
- Used Daily for 1-5 months
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 10.0 /10
Implemenation of Gaia Software
Reviewed on 06/02/2023
Communication with Gaia worked excellently, despite the different time zone. Cheng and his team...
Communication with Gaia worked excellently, despite the different time zone. Cheng and his team immediately took care of solving a problem and gave us excellent support. Many thanks to the entire GAIA team.
Pros
The implementation of gaia was very well structured and transparent at all times. Our wishes for technology, synchronization with Outlook, mobile capability was clarified and implemented at short notice.Gaia is a very good booking tool for flex desks and meeting rooms, it is easy to understand and to handle by all of our employees.
Cons
Changes in our room plans must be designed by Gaia.
- Industry: Nonprofit Organization Management
- Company size: 2–10 Employees
- Used Daily for 1-5 months
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Likelihood to recommend 8.0 /10
Using Gaia Workplace at the Office - For Visitors & Staff
Reviewed on 09/09/2021
By using GaiaScreen/Gaia Workspace, we are able to keep our staff and visitors safe. It's simple &...
By using GaiaScreen/Gaia Workspace, we are able to keep our staff and visitors safe. It's simple & easy to use for everyone (visitors are either sent a link in advance to fill out or are able to use a QR code once they have arrived).
Pros
Since I began work during the pandemic, I have used Gaia Workplace everyday - alongside my colleagues. It is wonderful to know that everyone is being screened when entering the workplace. It's just another added security to keep our business open and everyone safe. GaiaScreen is easy to use and takes less than a minute to complete.
I also love that we're able to set it up for visitors - we run a few different programs/events so being able to screen everyone coming into our office beforehand adds another level of safety and peace-of-mind.
Cons
The only con I can think of is that when doing updates, sometimes the Gaia Workplace email isn't sent and we aren't notified in advance of this. It would be good to know if there are issues before everyone starts coming into work and they haven't been able to screen.
Response from GaiaDigits
I am sorry that you weren't completely satisfied with your experience. We appreciate your feedback. If there is anything else you want to share, we are happy to schedule a time with you.
Gaia Workspace FAQs
Below are some frequently asked questions for Gaia Workspace.Q. What type of pricing plans does Gaia Workspace offer?
Gaia Workspace offers the following pricing plans:
- Pricing model: Free Version, Subscription
- Free Trial: Available
Gaia Workspace offers 14 days free trial for teams and creates an efficient and safe workspace: Basic Plan=Free Desk Feature Update=$5/month/desk Room Feature Update=$16/month/room Visitor Update =$120/month/site Please see the feature details on our website.
Q. Who are the typical users of Gaia Workspace?
Gaia Workspace has the following typical customers:
11–50, 51–200, 201–500, 501–1,000, 1,001–5,000
Q. What languages does Gaia Workspace support?
Gaia Workspace supports the following languages:
Chinese, English, French, Traditional Chinese
Q. Does Gaia Workspace support mobile devices?
Gaia Workspace supports the following devices:
Q. What other apps does Gaia Workspace integrate with?
Gaia Workspace integrates with the following applications:
Google Calendar, Microsoft Outlook
Q. What level of support does Gaia Workspace offer?
Gaia Workspace offers the following support options:
Email/Help Desk, FAQs/Forum, Knowledge Base, Chat
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