About Expensify

Expensify categorizes and codes each receipt, and automatically submits business expenses for approval and reimbursement. With robust features like corporate card reconciliation, multi-level approval workflows, and direct syncs with all major accounting softwares, Expensify saves time for businesses of all shapes and sizes.

Pricing starting from:

US$20.00/month

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to Expensify

Key benefits of Expensify

  • Track and submit receipts and expenses
  • Next-day direct deposit reimbursement
  • Mileage and GPS tracking
  • Automatic credit card import
  • Works with receipts in any currency
  • Corporate card reconciliation
  • Candidate reimbursement
  • Per diem functionality
  • Accounting integrations (QuickBooks, Xero, NetSuite, Intacct, and more!)
  • Typical Customers

    • Freelancers
    • Small Businesses (2-50)
    • Mid-size Companies (51-500)
    • Large enterprises (500 and more)

    Deployment

    • Cloud-based
    • On-premise

    Markets

    Australia, Canada, United Kingdom, United States

    Supported Languages

    English

    Pricing starting from:

    US$20.00/month

    • Free Version
    • Free Trial
    • Subscription

    Top 5 alternatives to Expensify

    Images

    Expensify Software - 1
    Expensify Software - Approve or reject expense reports via mobile
    Expensify Software - Categorize, tag and group expenses in a report
    Expensify Software - 4
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    Expensify Software - 1
    Expensify Software - Approve or reject expense reports via mobile
    Expensify Software - Categorize, tag and group expenses in a report
    Expensify Software - 4

    Features

    Total features of Expensify: 85

    • API
    • Access Controls/Permissions
    • Account Reconciliation
    • Accounting
    • Accounting Integration
    • Activity Dashboard
    • Activity Tracking
    • Alerts/Notifications
    • Approval Process Control
    • Approval Workflow
    • Attendance Tracking
    • Audit Management
    • Audit Trail
    • Bank Reconciliation
    • Billable Items Tracking
    • Billing & Invoicing
    • Booking Management
    • Budget Control
    • Cash Flow Management
    • Categorisation/Grouping
    • Compliance Management
    • Configurable Workflow
    • Corporate Card
    • Credit Card Management
    • Currency Conversion
    • Customizable Fields
    • Customizable Reports
    • Dashboard
    • Dashboard Creation
    • Data Import/Export
    • ERP
    • Electronic Payments
    • Employee Management
    • Expense Claims
    • Expense Tracking
    • Financial Analysis
    • Fraud Detection
    • Invoice Management
    • Invoice Processing
    • Leave Tracking
    • Mileage Tracking
    • Mobile Access
    • Mobile App
    • Mobile Receipt Upload
    • Monitoring
    • Multi-Company
    • Multi-Currency
    • Multi-Location
    • Online Booking
    • Payroll Management
    • Policy Management
    • Progress Tracking
    • Project Accounting
    • Project Time Tracking
    • Project Tracking
    • Projections
    • QuickBooks Integration
    • Real Time Analytics
    • Real Time Data
    • Real Time Notifications
    • Real Time Reporting
    • Real-time Alerts
    • Real-time Updates
    • Receipt Management
    • Reimbursement Management
    • Reminders
    • Reporting & Statistics
    • Reporting/Analytics
    • Reservations Management
    • Resource Allocation & Planning
    • Restriction Management
    • Single Sign On
    • Spend Analysis
    • Spend Control
    • Task Management
    • Task Progress Tracking
    • Third Party Integrations
    • Time & Expense Tracking
    • Time Tracking
    • Time Tracking by Client
    • Time Tracking by Project
    • Timesheet Management
    • Travel Management
    • Vacation/Leave Tracking
    • Workflow Management

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    Fyle

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    Zoho Books

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    Reviews

    Overall rating

    4.4 /5
    (946)
    Value for Money
    4.2/5
    Features
    4.3/5
    Ease of Use
    4.4/5
    Customer Support
    4.0/5

    Already have Expensify?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Showing 5 reviews of 946
    Tiana
    Overall rating
    • Industry: Automotive
    • Company size: 11-50 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    User Friendly Interface

    Reviewed on 11/02/2021

    Great system to help track employee spending. The credit cards act as debit cards which is good if...

    Great system to help track employee spending. The credit cards act as debit cards which is good if you’re a company that is trying to not live on credit.

    Pros

    Minimal learning curve if your team us any experience with expensing items in a software format. You can fix mistakes really easily and there aren’t a ton of buttons to wade through.

    Cons

    Sometimes new employees need to get reloaded to allow them to bill items to customers. That might be the accounting firm that we work with a fault though.

    Alternatives Considered

    Emburse Tallie

    Reasons for Choosing Expensify

    We we in reading spending and our largely paper interface wasn’t working

    Switched From

    QuickBooks Time

    Reasons for Switching to Expensify

    Didn’t integrate with Sage Intacct I think.
    Reid
    Overall rating
    • Industry: Oil & Energy
    • Company size: 51-200 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 8.0 /10

    Go-to Expense Reconcilliation for wide spread and remote working mid-sided companies

    Reviewed on 03/10/2022

    Overall the software is pretty good, and comparable to many direct from Banking institution...

    Overall the software is pretty good, and comparable to many direct from Banking institution programs, with the added funtionality of being able to claim reembursement for out of pocket purchases. Outside of the software itself, I would caution that the company has used used the software and associated email communications as a platform expressing their social and political views which is rather unbefitting and could be off-putting to parties who may not prescribe to the same views.

    Pros

    Software features multiple ways of uploading receipts and Coding spends for expenses. Application AI is very good at autmatically assigning cost codes and verifying receipts to actual spend backups. Software also allows for modification of these auto-entries in case of recoding requirements and the mobile app is very easy to use. Attachemnts are drag and drop on the Browser portal, and mobile device attachement is integrated in to OS gallery lookups. they have a good system for flagging un-filled required fields wbefore allowing the spend reports to be transmitted for approval by the designated approver.

    Cons

    Bank feed syncing can be delayed and charges do not appear for a few days; especially with Canadian banking services even with Tier 2 banks like HSBC. Some sysnicn issues arise between the mobile app and the browser portal if the app is left open on the mobile device - the system lags out and does not save some of the information which then requires re-entry. Fortunately this is flagged as part of how the software works so is not missed if lost, but still requires to be re-entered.

    Teruyuki
    Overall rating
    • Industry: Information Technology & Services
    • Company size: 1,001-5,000 Employees
    • Used Monthly for 1+ year
    • Review Source

    Overall rating

    • Ease of Use
    • Likelihood to recommend 5.0 /10

    Average Service

    Reviewed on 02/11/2022

    Overall, sufficient tool to use.Not too many features that would make the tool too complicated.

    Overall, sufficient tool to use.Not too many features that would make the tool too complicated.

    Pros

    It makes submitting expenses easy.Not too complicated with unnecessary features.Easy to see the receipt after uploading.

    Cons

    Sometimes, a mark of an error pops out, even if it is not meant to.It will be easier if I was able to reply to the comment via email, where I get the notification.

    Rebecca
    Overall rating
    • Industry: Nonprofit Organization Management
    • Company size: 51-200 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 8.0 /10

    Expensify - The Easy to Use & Manage Expense System

    Reviewed on 06/09/2022

    Pros

    Expensify has a great UI for users and is a very easy system to manage. It's easy and fast to submit and approve expense reports, including when staff are traveling. Expensify is so much simpler than some of the other expense management software (e.g. Concur). Some Finance Teams seem to think that going with a more complex software. However, I've found that while Expensify does not have as many "lock down" features as other software, allows us to easily manage expenses and move things forward quickly. When you balance administrative features and user UI/expense management, I would always go with the latter. Getting those expense reports is the most important, and Expensify makes that easy and simple!

    Cons

    Expensify's largest drawback is their customer service. For smaller companies at least, there is no account manager and we can only receive support via chat/email. This can be a huge challenge when the integration breaks or something complex needs to change.

    Abeki
    Overall rating
    • Industry: Hospitality
    • Company size: 2-10 Employees
    • Used Weekly for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 8.0 /10

    Stay on top of your expenses with Expensify

    Reviewed on 19/11/2022

    Overall using Expensify has kept me a little more organized and on top of my expenses. I mean I...

    Overall using Expensify has kept me a little more organized and on top of my expenses. I mean I would have receipts in my pocket, bag, and folder and always manage not to record them so this has been a saving grace for me.

    Pros

    Gone are the days of manually scanning receipts or documenting your expenses. Expensify gives you a quick and easy way to link your card and your bank account so it can track your expenses. This has made my weekly financial review so easy just use the web or access the app and you can manage cards, create expense reports, email receipts, and more.I love the fact that your staff can utilize it as well to create their own expense report so it becomes so much easier to issue a reimbursement for the expenses they covered.

    Cons

    Not much to complain about. They have improved since I first started using it in 2016 and it has been great for business and personal use.

    Showing 5 reviews of 946 Read all reviews

    Expensify FAQs

    Below are some frequently asked questions for Expensify.

    Expensify offers the following pricing plans:

    • Starting from: US$20.00/month
    • Pricing model: Free Version, Subscription
    • Free Trial: Available

    For pricing details, visit: https://use.expensify.com/pricing. Streamline your expense management workflow with a six week free trial!

    Expensify has the following typical customers:

    Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001-5,000

    Expensify supports the following languages:

    English

    Expensify supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    Expensify integrates with the following applications:

    Bill.com, FinancialForce Accounting, FinancialForce PSA, Greenhouse, Gusto, Lola, Microsoft Dynamics GP, Microsoft Excel, NetSuite, Okta, OneLogin, Oracle Cloud Financials, QuickBooks Online Advanced, QuickBooks Time, Quickbooks Online, Revel Systems, Sage Business Cloud Accounting, Sage Intacct, TravelPerk, TripActions, Workday HCM, Xero, Zenefits

    Expensify offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

    Related categories

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