About Expensify

Expensify categorizes and codes each receipt, and automatically submits business expenses for approval and reimbursement. With robust features like corporate card reconciliation, multi-level approval workflows, and direct syncs with all major accounting softwares, Expensify saves time for businesses of all shapes and sizes.

Pricing starting from:

US$4.99/month

  • Free Trial
  • Free
  • Subscription

Key benefits of Expensify

  • Track and submit receipts and expenses
  • Next-day direct deposit reimbursement
  • Mileage and GPS tracking
  • Automatic credit card import
  • Works with receipts in any currency
  • Corporate card reconciliation
  • Candidate reimbursement
  • Per diem functionality
  • Accounting integrations (QuickBooks, Xero, NetSuite, Intacct, and more!)

  • Devices

    Business size

    S M L

    Markets

    United States, Canada, United Kingdom, Australia

    Supported Languages

    English

    Pricing starting from:

    US$4.99/month

    • Free Trial
    • Free
    • Subscription

    Images

    Approve or reject expense reports via mobile
    Approve or reject expense reports via mobile
    Categorize, tag and group expenses in a report
    View 5 more
    Expensify screenshot: Approve or reject expense reports via mobile Expensify screenshot: Approve or reject expense reports via mobile Expensify screenshot: Categorize, tag and group expenses in a report Expensify screenshot:

    Features

    Total features of Expensify: 62

    • ACH Payment Processing
    • API
    • Access Control
    • Account Reconciliation
    • Accounting Integration
    • Accounting Management
    • Activity Dashboard
    • Activity Management
    • Administrative Reporting
    • Alerts / Escalation
    • Approval Process Control
    • Automated Expense Input
    • Automatic Notifications
    • Billing & Invoicing
    • Business Intelligence
    • Cash Flow Management
    • Categorization
    • Compliance Management
    • Credit Card Integration
    • Custom Fields
    • Customizable Reporting
    • Dashboard Creation
    • Data Import
    • Data Import/Export
    • Direct Deposit
    • Duplicate Detection
    • ERP Integration
    • Electronic Payments
    • Expense Claims
    • Expense Tracking
    • Fraud Detection
    • GPS
    • Gamification
    • Mobile Alerts
    • Mobile Integration
    • Monitoring
    • Multi-Country
    • Multi-Currency
    • Multi-Location
    • Offline Access
    • PCI DSS Compliance
    • Permission Management
    • Policy Management
    • Project Accounting
    • QuickBooks Integration
    • Real Time Data
    • Real Time Monitoring
    • Real Time Notifications
    • Real Time Reporting
    • Real Time Updates
    • Receipt Management
    • Reimbursement Management
    • Reporting & Statistics
    • Role Management
    • Route Management
    • Scheduled Reporting
    • Search Functionality
    • Single Sign On
    • Spend Control
    • Tagging
    • Third Party Integration
    • Travel Management

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    Reviews

    Overall rating

    4.4 /5
    (799)
    Value for Money
    4.3/5
    Features
    4.3/5
    Ease of Use
    4.4/5
    Customer Support
    4/5

    Already have Expensify?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 799
    Tiana T.
    Overall rating
    • Industry: Automotive
    • Company size: 11-50 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    User Friendly Interface

    Reviewed on 11/02/2021

    Great system to help track employee spending. The credit cards act as debit cards which is good if...

    Great system to help track employee spending. The credit cards act as debit cards which is good if you’re a company that is trying to not live on credit.

    Pros

    Minimal learning curve if your team us any experience with expensing items in a software format. You can fix mistakes really easily and there aren’t a ton of buttons to wade through.

    Cons

    Sometimes new employees need to get reloaded to allow them to bill items to customers. That might be the accounting firm that we work with a fault though.

    Nate P.
    Overall rating
    • Industry: Legal Services
    • Company size: 2-10 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Likelihood to recommend 9.0 /10

    Expensify Expense Tracking

    Reviewed on 14/08/2019

    I originally used this software because it was the most straight forward "fool proof" software that...

    I originally used this software because it was the most straight forward "fool proof" software that allowed me to manage and track several employees travel expenses and business mileage and keeping it as simple as possible for the employees. By implementing this software into our expense tracking, our employee's no longer have to worry about paperwork and keeping track of physical receipts so long as they take a picture of it in Expensify.

    Pros

    The feature that won me over is the softwares ability to extract the necessary relevant information from a picture of the receipt and its reliability to accurately create an expense entry automatically. The other feature that really stands out is the dedicated email address you have to send receipts to the app. This feature is great because of rules i have established in outlook so that any "receipts" from certain companies automatically gets forwarded to my Expensify account.

    Cons

    Occasionally, when I was trying to submit a few large reports the app would freeze up on me. Otherwise I cannot think of any negative experiences I have had with Expensify.

    David B.
    Overall rating
    • Industry: Restaurants
    • Company size: 51-200 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 5.0 /10

    Affordable and Convenient , yet I plan to leave expensify

    Reviewed on 20/08/2020

    it is worth trying. but unlike even a year ago the competition is finally offering similar features...

    it is worth trying. but unlike even a year ago the competition is finally offering similar features for similar pricing.

    Pros

    due to popularity it is easily assesable and offered many ways to upload an expense. I like how unlike most app/software companies gets it as they make if affordable and capture the biggest marketshare.any companies think their software is be get tham it is and is cost prohibitive or have user minimums which usually are not applicable for small business. I love how they are one of the few to offer personal credit card integration feeds. Believe it or not most do not and actually expect us to upload statements

    Cons

    buggy at times, doesn't transition from mobile to desktop or we based version. mobile app.has far less ability. mostly if fails at the main purpose, saving me time. every months nearly every expense is duplicated, failing to match itself to the credit transactionnand this takes forever to fix. It only sycs properly to the credit transaction if the receipt photo is taken from then app. if you try to upload screenshots? email you invoiced and use the ios "Sent too function" it duplicates the transaction..tech support actually told me to wait for the bank before uploading the receipt. This eliminated the entire point of the product.

    Verified Reviewer
    Overall rating
    • Industry: Computer Software
    • Company size: 1,001-5,000 Employees
    • Used Weekly for 1+ year
    • Review Source

    Overall rating

    • Ease of Use
    • Customer Support
    • Likelihood to recommend 8.0 /10

    Absolutely a joy to use

    Reviewed on 10/12/2020

    Expensify makes it easy for employees to submit timely reimbursements, whether from their phones or...

    Expensify makes it easy for employees to submit timely reimbursements, whether from their phones or the browser. On the other side, Expensify also makes it very easy for the expense administrator to approve reports.

    Pros

    The UI is so snappy and intuitive to use. Uploading receipts, finding what category to use, finding out if your expense is over budget--the UI tells you all exactly where you expect it.

    Cons

    This isn't inherent to the product itself, but I found customer support difficult to deal with. When I ran into a bug where the reports I had previously submitted disappeared, I had to wait a few days before they got back to me via email and their first question was basically "are you sure you had submitted them before?"

    Laura R.
    Overall rating
    • Industry: Investment Management
    • Company size: 11-50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Smoothest expense reporting software ever

    Reviewed on 18/08/2020

    Overall, everything has been good with Expensify down to the coding for my purposes. Users like...

    Overall, everything has been good with Expensify down to the coding for my purposes. Users like that it literally creates a report they get paid for almost immediately without them having to nag accounting. It's a win win for everyone and well worth the cost per user.

    Pros

    The ease of use for our employees is great and very intuitive. I can make changes on the fly to reports if another user doesn't have it quite right for accounting purposes. It categorizes everything including mileage right where it should be.

    Cons

    Integration with our accounting software would probably be very easy if I could get higher ups to agree (They worry it might not flow correctly). I do have to take some manual steps to make that happen - otherwise there is nothing I want to add to the Con List.

    Showing 5 reviews of 799 Read all reviews

    Expensify FAQs

    Below are some frequently asked questions for Expensify.

    Expensify offers the following pricing plans:

    • Starting from: US$4.99/month
    • Pricing model: Free, Subscription
    • Free Trial: Available

    For pricing details, visit: https://use.expensify.com/pricing Individuals can use Expensify for free with up to 5 SmartScans per month. There are also four paid options that include additional features such as unlimited SmartScans and direct integrations with accounting software. 1. Track plan for individuals and sole proprietors who want mileage and receipt tracking for tax returns, or personal expenses. 2. Submit plan for employees and small business owners who want to send receipts to managers or accountants – without the manual work. 3. Collect plan for anyone who needs automated receipt collection or reimbursement that simplifies accounting and bookkeeping. 4. Control plan for companies that need expense reporting, card management, approvals, and reimbursements. Streamline your expense management workflow with a free trial!

    Expensify offers the following features:

    • Account reconciliation
    • Accounting integration
    • Accounting management
    • Advanced policy enforcement
    • Advanced tax tracking
    • Android, iPhone, Blackberry, & Windows Phone apps
    • Approval process control
    • Auditor access control
    • Auto-reimbursement with direct deposit & PayPal
    • Automated expense input
    • Automated reporting & submitting
    • Billing & invoicing
    • Categorization
    • Compliance management
    • Corporate card reconciliation
    • Corporate card support
    • Credit card and bank import
    • Credit card integration
    • Custom business logic
    • Custom fields
    • Data import
    • Data import/export
    • Duplicate expense detection
    • ERP Integration
    • Electronic Payments
    • Expense Tracking
    • Expense claims
    • Export to major accounting packages
    • Flexible travel integrations
    • Fraud detection
    • GL code mapping
    • Inbox & guided review
    • Mileage tracking
    • Mobile Alerts
    • Mobile Integration
    • Multi-currnecy
    • Multi-level tagging
    • OCR receipt scanning
    • Offline mode
    • One click export
    • PCI compliance
    • Permission management
    • Project accounting
    • QuickBooks integration
    • Real time expense reports
    • Real time travel notifications
    • Receipt management
    • Reimbursement management
    • Role management
    • SAML SSO
    • Scheduled Reporting
    • Search Functionality
    • Third party integration
    • Time entry
    • Travel Management

    Expensify has the following typical customers:

    Small Business, Large Enterprises, Public Administrations, Non Profit, Freelancers, Mid Size Business

    Expensify supports the following languages:

    English

    Expensify supports the following devices:

    Android, iPhone, iPad

    Expensify integrates with the following applications:

    Bitium, Clearlogin, Mavenlink, NetSuite, QuickBooks Time, Sage Intacct, Salesforce Sales Cloud, Stripe, Workato, Xero

    Expensify offers the following support options:

    FAQs, Knowledge Base, Online Support, Video Tutorials, Forum

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