Asana

Asana

Project and work management for teams of all sizes.

4.4/5 (7406 reviews)

Asana Overview

Asana is a work management solution that enables team collaboration and communication. Use Asana to manage initiatives, create projects, and then to create tasks within these projects. Assign tasks to your teammates, add them as task followers, share projects with them, or mention them in task comments to keep everyone in the loop.

Asana removes the need for spreadsheets and email in order to collaborate and communicate around projects. Share notes on task descriptions and upload attachment to tasks, follow and search public tasks, combine related tasks with one click, organize tasks by priority, establish your workflow, receive notifications on updates and task completions, and add due dates to tasks. You then receive notifications for all tasks you're assigned, work you care about, or projects you're a member of in your Asana Inbox.

Asana enables teams to plan, organize, and track the progress of each teammates tasks. The multiple workspaces give you a place to organize multiple teams, projects and tasks and to stay updated on progress without the need for back-and-forth email threads.

The Asana mobile app for iOS and Android provides access to Asana no matter where you are. You can also add and access data in Asana programmatically through a simple REST API.

Pricing

Starting from
US$10.00/month
Pricing options
Free Trial
Free
Subscription
Value for money

Devices

Business size

S
M
L

Markets

Australia, Brazil, Canada, Europe, Germany and 5 others, Japan, Latin America, Mexico, Middle-East and Africa, United Kingdom

Supported Languages

English, French, German, Japanese, Portuguese, Spanish

Asana Reviews

Overall rating
4.4/5
89% positive reviews
4029
Excellent
2551
Very good
645
Average
98
Poor
83
Terrible
Christopher D.

Workflows for dummies!

Used Daily for 1-5 months
Reviewed on 07/08/2019
Review Source: Capterra

Asana is a great platform for designers and marketing teams but may not the perfect solution for more business-finance oriented individuals. Asana feels like an upgraded Basecamp and Zoho with pretty visuals, fun integration, and task/priority management in a nutshell.

Pros

Asana's visually engaging and provides an easy at-a-glance view of projects depending on the template you've chosen for a group/project. In addition, its customization allows for easy task management and tailoring to your organizations needs.

Cons

As a newer user, I found that also having too many options made me feel some decision fatigue. I wasn't sure which template to pick but it took some experimenting and onboarding with Asana's team to figure out what worked for my organization. We currently use it for marketing projects internally and it is being used daily which has been helping workloads and making sure that the team is aware of what is going on.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

9.0/10
Kylee L.

Task organization made simple!

Used Daily for 2+ years
Reviewed on 24/07/2019
Review Source: Capterra

Before we found Asana, we were having difficulties in communicating all project needs, deadlines, and expectations. With 9 members on our marketing team, sometimes details can get lost in the daily shuffle or smaller tasks may be pushed to the bottom of the list to make time for those higher priority projects. As this happened, some projects were getting overlooked and deadlines were missed. Then and there, we decided we needed a platform where the entire team can input projects, deadlines, detailed notes, and expectations. Back and forth communication is key when running a large team, and this has allowed us to give instant feedback and ask questions directly under a specific task.

If we do ever need to push out a deadline, you can make changes to any of the tasks/sub-tasks. Then, notifications can be sent out via email or desktop alerts. That notifies any user associated with the task that something on it has been changed. This feature of Asana has also been a major asset to our team.

Lastly, the calendar feature, showing all present and future tasks, has been a much needed addition to Asana over the last few years. When we thought Asana couldn't be more streamlined, it upgraded to add in the calendar! Seeing everything in an overall view on the calendar is very helpful, rather than just seeing the tasks laid out in list form. It helps us to see everything in a more "big picture" view, so that smaller projects aren't forgotten and deadlines aren't missed.

Pros

The best feature of Asana is the ability to share tasks, deadlines, notes, and projects with team members. By linking our entire team on one platform, it has streamlined our review and turnaround process. There are no gaps in communicating what is needed on a project and when its due date is expected. This has been invaluable to our team! You can assign each team member a task, the date it's due, and add notes to clarify things.

Cons

Truly, I cannot think of a single thing we dislike about Asana - the capabilities are exactly what we were looking for. It is easy to use and has updated over the years to match trends and the growing needs of its users.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Tom C.

Asana a great work management tool

Used Daily for 2+ years
Reviewed on 23/07/2019
Review Source: Capterra

the overall experience of asana is very goo, its a well built and well designed system that I can imagine I will be using for a long time to come.

Pros

one of the things that stands out to me as a designer, is intact the UI. love the colours and the features of the system. also its a nice touch adding in the little animations when tasks are completed

Cons

the only think I would say I sometimes have an issue with is the emails that I receive from the system. every now and then I will get an email that has a title but has no information about the overarching task, it would be very helpful if you could add in a parent task description or even an excerpt to just to give you some relevance to what the ticket is about

Rating breakdown

Ease of Use

Likelihood to recommend

9.0/10
Enya M.

Asana keeps me organized!

Used Daily for 2+ years
Reviewed on 22/07/2019
Review Source: Capterra

Switching to Asana made it easier for me to set goals, track my progress, and stay ahead of the game when it comes to managing my case load.

Pros

Asana helps me keep on top of the tasks, due dates, and sub-tasks that I need to be getting done. Unlike other case management/time management software, Asana actually works! Being able to see everything in one place helps me be able to better prioritize my tasks and make sure nothing slips through the cracks.

Cons

This is a very small thing, but one of the only things I have found that I do not enjoy is when I am on my list of tasks I am unable to move all tasks within a Section at once. I can move the Section title, but then I need to move every task individually. I wish I could drag and drop things around in batches.

Rating breakdown

Ease of Use

Likelihood to recommend

10.0/10
Beline F.

Wonderful Task Management Software

Used Daily for 1+ year
Reviewed on 18/07/2019
Review Source: Capterra

Pros

The user interface is great - it's easy to jump in and start using it, and then to get better at using some of the amazing features of it. Our team has different levels of users, including people that are less comfortable using new tech, and Asana's flexibility allows them to use it less often and less thoroughly, while other users like myself plan entire projects start to finish, with high levels of granularity, directly in Asana.

Cons

This is a bit of a technical detail, but we are a sub-unit of several teams, in a college, in a university, and so we share our domain name (@xxxx.edu) with the global university, so we weren't able to get the company style account, rather than a basic premium account, which makes dealing with a ton of projects a bit unruly, and a privacy concern. Our fix was to make all the projects private and only share them with who needs access.

Rating breakdown

Ease of Use

Likelihood to recommend

10.0/10

Asana Pricing

Starting from
US$10.00/month
Pricing options
Free Trial
Free
Subscription
Value for money

Asana Basic:
Free

Asana Premium:
$9.99 per user, per month (billed annually)
$11.99 per user, per month (billed monthly)

Asana Business:
$19.99 per user, per month (billed annually)
$23.99 per user, per month (billed monthly)

Asana Enterprise:
Contact Asana for pricing information.

Asana Features

  • API
  • Access Control
  • Activity Dashboard
  • Activity Tracking
  • Automatic Notifications
  • Chat
  • Collaboration Tools
  • Collaborative Workspace
  • Commenting
  • Communication Management
  • Document Management
  • Document Storage
  • Drag & Drop Interface
  • File Management
  • Permission Management
  • Projections
  • Search Functionality
  • Third Party Integration

  • Customizable Branding
  • SSL Security

Additional information for Asana

Key features of Asana

  • Activity dashboard
  • Activity feed
  • Assignment tracking
  • Automatic updates to inbox/ email
  • Bug tracking
  • Calendar management
  • Completion tracking
  • Configurable workflow
  • Custom fields
  • Custom views and calendars
  • Dashboard creation
  • Due date tracking
  • Email bridge
  • File management
  • Focus Mode and My Tasks list
  • Goal & milestone tracking
  • Inbox management
  • Multiple workspaces
  • Progress tracking
  • Project Sections and Search Views
  • Project conversations
  • Project permissions
  • Project planning
  • Project workflow
  • Real-time changes
  • SSO
  • Search functionality
  • Status reporting
  • Subtasks
  • Task and project creation
  • Task assignment
  • Task attachments
  • Task commenting
  • Task conversations
  • Task management
  • Task prioritizing
  • Task reminders and notifications
  • Template management
  • Third party integrations
  • User access controls

Benefits

- Organize your work into shared projects as lists or kanban boards for your initiatives, meetings, and programs.

- Use Timeline, a Gantt-style view, to see how each piece of your project fits together so you can start projects on the right foot and hit your deadlines.

- Keep the same task in multiple projects to show work in different contexts without duplicating efforts.

- Prevent accidental changes to your projects or templates by allowing certain project members to make only task comments, while still giving them access to information in the project.

- Comment directly on a task, to clarify exactly what needs to be done, and mention teammates or other work in Asana so everyone and everything stay connected. Quickly acknowledge tasks with pre-populated quick responses.

- Share the current state of the project with stakeholders and populate Portfolios with this information.

- Use My Tasks to plan your day with a prioritized to-do list.

- Track all your initiatives with project Portfolios. Portfolios show you the real-time status, priority, and progress of all your projects, so you have an accurate view of how you’re tracking toward your goals.

- See any list of tasks on a Calendar to get a clear view of when work is due.

- Create teams to organize your projects and connect teammates with a shared calendar and conversations. You can also control team privacy settings.

- Limit access to any project, create hidden teams for sensitive work, or make public teams and projects for access by your entire organization.

- Designate Organization admins who can add, remove, and manage members and their settings, and enforce password complexity. Asana Enterprise customers have additional controls with SAML and our Admin API.

- Integrate with other tools your team already uses, like G Suite, Slack, Microsoft, Chrome, Github, and more.

- Asana's mobile app helps you track work and stay up to date on the go. Just like the web app, you can use it to create tasks and projects, have conversations about them, and get updates on their progress on and offline.

Asana FAQs

Below are some frequently asked questions for Asana.

Q. What type of pricing plans does Asana offer?

Asana offers the following pricing plans:

Starting from: US$10.00/month

Pricing model: Free, Subscription

Free Trial: Available

Asana Basic:
Free

Asana Premium:
$9.99 per user, per month (billed annually)
$11.99 per user, per month (billed monthly)

Asana Business:
$19.99 per user, per month (billed annually)
$23.99 per user, per month (billed monthly)

Asana Enterprise:
Contact Asana for pricing information.

Q. What are the main features of Asana?

Asana offers the following features:

  • Activity dashboard
  • Activity feed
  • Assignment tracking
  • Automatic updates to inbox/ email
  • Bug tracking
  • Calendar management
  • Completion tracking
  • Configurable workflow
  • Custom fields
  • Custom views and calendars
  • Dashboard creation
  • Due date tracking
  • Email bridge
  • File management
  • Focus Mode and My Tasks list
  • Goal & milestone tracking
  • Inbox management
  • Multiple workspaces
  • Progress tracking
  • Project Sections and Search Views
  • Project conversations
  • Project permissions
  • Project planning
  • Project workflow
  • Real-time changes
  • SSO
  • Search functionality
  • Status reporting
  • Subtasks
  • Task and project creation
  • Task assignment
  • Task attachments
  • Task commenting
  • Task conversations
  • Task management
  • Task prioritizing
  • Task reminders and notifications
  • Template management
  • Third party integrations
  • User access controls

Q. Who are the typical users of Asana?

Asana has the following typical customers:

Large Enterprises, Mid Size Business, Small Business

Q. What languages does Asana support?

Asana supports the following languages:

English, French, German, Japanese, Portuguese, Spanish

Q. What type of pricing plans does Asana offer?

Asana has the following pricing plans:

Free, Subscription

Q. Does Asana support mobile devices?

Asana supports the following devices:

Android, iPhone, iPad

Q. What other apps does Asana integrate with?

Asana integrates with the following applications:

Bitium, Cronforce, DEEP Intranet, Dropbox, Glip, Hubstaff, SeamlessGov, Slack, Usersnap, Zapier

Q. What level of support does Asana offer?

Asana offers the following support options:

FAQs, Forum, Knowledge Base, Online Support, Video Tutorials