Asana

Asana

Project and work management for teams of all sizes.

4.4/5 (8030 reviews)

Asana Overview

Asana is a work management solution that enables team collaboration and communication. Use Asana to manage initiatives, create projects, and then to create tasks within these projects. Assign tasks to your teammates, add them as task followers, share projects with them, or mention them in task comments to keep everyone in the loop.

Asana removes the need for spreadsheets and email in order to collaborate and communicate around projects. Share notes on task descriptions and upload attachment to tasks, follow and search public tasks, combine related tasks with one click, organize tasks by priority, establish your workflow, receive notifications on updates and task completions, and add due dates to tasks. You then receive notifications for all tasks you're assigned, work you care about, or projects you're a member of in your Asana Inbox.

Asana enables teams to plan, organize, and track the progress of each teammates tasks. The multiple workspaces give you a place to organize multiple teams, projects and tasks and to stay updated on progress without the need for back-and-forth email threads.

The Asana mobile app for iOS and Android provides access to Asana no matter where you are. You can also add and access data in Asana programmatically through a simple REST API.

Pricing

Starting from
US$10.00/month
Pricing options
Free Trial
Free
Subscription
Value for money

Devices

Business size

S
M
L

Markets

Australia, Brazil, Canada, Europe, Germany and 5 others, Japan, Latin America, Mexico, Middle-East and Africa, United Kingdom

Supported Languages

English, French, German, Japanese, Portuguese, Spanish

Asana Reviews

Overall rating
4.4/5
89% positive reviews
4380
Excellent
2783
Very good
678
Average
107
Poor
82
Terrible
Carlos T.

Collaborative software for project and task management.

Used Daily for 1+ year
Reviewed on 11/11/2019
Review Source: Capterra

I recommend this software responsibly because it is one of the best solutions that work teams have to manage tasks and work projects. With Asana you will be able to develop different types of collaborative activities quickly and efficiently, improving the product of your work and adding to your work dynamics a lot of productivity. Acquire this software and improve your work dynamics.

Pros

Asana is a software designed to facilitate the management of projects and tasks in the working environment. The most important features of this software are the following.

-It is a software that strengthens teamwork thanks to its shared workspaces, which are divided into projects and tasks.

You can manage large projects, as well as you can manage small operational tasks in your work and assign obligations to other co-workers.

-A well explanatory central panel, which mentions each of the details of the project or task you are carrying out and the tools applicable to your projects.

-Receive instant updates on the progress of your project or tasks, plus notify you when a member of the team made changes to the project.

-You can schedule meetings and pending tasks.

-All the projects and tasks you are managing are stored in the Asana cloud.

-It has a multiplatform application, so you can access the software from your smartphone.

Cons

Asana has one of the best project management platforms I have ever known. For more than three years I have used this software for work purposes, and both its collaborative workspace tool and the option to develop projects, tasks and store them in the cloud, work excepcionalmemte. Asana developers have done a great job developing this software for businesses. It is a very complete and efficient software for me.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Michael C.

Simple and easy task management

Used Daily for 2+ years
Reviewed on 31/10/2019
Review Source: Capterra

I use this as a quick way to jot down ideas, suggestions and tasks when communicating with clients and then I can come back and expand on the tasks with more details when I have more time.

Adding in sections to distinguish priority and time-frames is nice as well.

Pros

It's so easy to setup a project and add in tasks when in a rush.
It's extremely easy to invite people to join your organisation and being able to have up to 15 for free is amazing.
I find the option of being able to view tasks in both a list and board view very useful.

Cons

I use it in a very simple manner just to manage ideas and tasks on different projects so currently there are no cons. A few years ago I did find it to load slowly but they have fixed it and increased the speed.

Rating breakdown

Value for Money
Ease of Use

Likelihood to recommend

8.0/10
Ken I.

If I only had ONE tool, this would be it.

Used Daily for 6-12 months
Reviewed on 29/10/2019
Review Source: Capterra

I use Asana every day, and it's the first thing I fire up in the morning. I can check it's inbox to see if there are any pressing issues or communications (if I hadn't already seen it in the app), and then run down my tasks which are displayed just as I've set them up.

My projects are listed in the order that makes sense to me, and tasks are scheduled, communications, files, etc., all available at a click. It even talks to Toggl, so I can track my time effortlessly. As a one-man agency, I've been able to take on much more work using Asana than if I'd tried to manage everything the old way.

Before I used Asana, I tried to manage projects, service and other communications via email, labels, etc., but there's just no comparison. If you make the transition to Asana, you'll be a better coordinator, project manager, business person, etc. You won't be able to help it. ;)

Pros

Asana is a very capable project coordination platform. It's very easily customized to fit my individual workflow, and extremely intuitive. I share access with some of my clients to allow them to create, edit and update tasks. I love the way this tool weans stakeholders from the jungle of email.

Cons

I wish there were a mid-level pricing tier for entrepreneurs to take advantage of some of the pro-level features, but not have to commit to the fairly pricy upgrade. Don't get me wrong, it's probably very worth it to upgrade, but I'd rather be able to choose the features that would benefit me at a reduced price rather than buy the upgrade for one or two I really want. Like when we had to buy an album just to get the 2 songs we really wanted, lol!

Rating breakdown

Value for Money
Ease of Use

Likelihood to recommend

10.0/10
Moshe D.

Great clean software for managing tasks !

Used Daily for 2+ years
Reviewed on 24/10/2019
Review Source: Capterra

It helps us manage workflow, organize tasks, and delegate tasks. I use it mostly for delegating.
Overall I am very happy

Pros

The interface is clean simple and fluid. There is no waiting or load time on any pages, which I consider a very important requirement in any software, especially a task management software.

Its intuitive any easy to use

Cons

No good solution from time tracking.
No good hierarchy option for organizing tasks.
Its not built with every day tasks in mind, its more focused on projects. but its simple interface makes it easily usable for any tasks you need.
Chat is near real time, but not real-time.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

8.0/10
Verified Reviewer

Great project management software for budget nonprofits!

Used Monthly for 6-12 months
Reviewed on 22/10/2019
Review Source: GetApp

This is a great software for organization. It has upgrade features that are paid, but you can basically do everything you need to do in the free version for a small nonprofit to stay organized. I would highly recommend this if you have multiple events or fundraisers you manage for the year, or if you are an administrative professional of any kind that needs to coordinate multiple things every month (payroll, accounting, board meetings, client relationship follow ups, etc.) The free version is a no brainer for nonprofit management!

Pros

I love that I can assign myself personal tasks to complete, and that I can also assign others tasks or subtasks to help me move forward with the pieces of a larger project or event that I need them to do before I can move on. This is a great software for organizing teams that can't always meet in person. We are able to coordinate across campus and ensure communication on progress is easily managed in one spot. I also love that I can set reoccuring tasks for things that must be completed monthly (like accounting exports, payroll imports, board reporting, etc.) It helps keep me on track to ensure that nothing falls through the cracks.

Cons

I don't like that you can't quickly and easily see all of your completed tasks in one spot with the task yet to be completed. I wish I had this feature so that I could better weekly report on what was accomplished while also reporting on what is coming down the pipeline. One of the only other things I don't like is that when you go to mark a task complete, and you are marking multiple, sometimes the list updates and shifts a bit so you click on the wrong one. You can click undo, but I just wish it didn't shift the items while it was refreshing the to do list.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10

Asana Pricing

Starting from
US$10.00/month
Pricing options
Free Trial
Free
Subscription
Value for money

Asana Basic:
Free

Asana Premium:
$9.99 per user, per month (billed annually)
$11.99 per user, per month (billed monthly)

Asana Business:
$19.99 per user, per month (billed annually)
$23.99 per user, per month (billed monthly)

Asana Enterprise:
Contact Asana for pricing information.

Asana Features

  • API
  • Access Control
  • Activity Dashboard
  • Activity Tracking
  • Automatic Notifications
  • Calendar Management
  • Chat
  • Collaboration Tools
  • Collaborative Workspace
  • Commenting
  • Document Management
  • Document Storage
  • Drag & Drop Interface
  • File Management
  • Permission Management
  • Projections
  • Search Functionality
  • Third Party Integration

  • Customizable Branding
  • SSL Security

Additional information for Asana

Key features of Asana

  • Activity dashboard
  • Activity feed
  • Assignment tracking
  • Automatic updates to inbox/ email
  • Bug tracking
  • Calendar management
  • Completion tracking
  • Configurable workflow
  • Custom fields
  • Custom views and calendars
  • Dashboard creation
  • Due date tracking
  • Email bridge
  • File management
  • Focus Mode and My Tasks list
  • Goal & milestone tracking
  • Inbox management
  • Multiple workspaces
  • Progress tracking
  • Project Sections and Search Views
  • Project conversations
  • Project permissions
  • Project planning
  • Project workflow
  • Real-time changes
  • SSO
  • Search functionality
  • Status reporting
  • Subtasks
  • Task and project creation
  • Task assignment
  • Task attachments
  • Task commenting
  • Task conversations
  • Task management
  • Task prioritizing
  • Task reminders and notifications
  • Template management
  • Third party integrations
  • User access controls

Benefits

- Organize your work into shared projects as lists or kanban boards for your initiatives, meetings, and programs.

- Use Timeline, a Gantt-style view, to see how each piece of your project fits together so you can start projects on the right foot and hit your deadlines.

- Keep the same task in multiple projects to show work in different contexts without duplicating efforts.

- Prevent accidental changes to your projects or templates by allowing certain project members to make only task comments, while still giving them access to information in the project.

- Comment directly on a task, to clarify exactly what needs to be done, and mention teammates or other work in Asana so everyone and everything stay connected. Quickly acknowledge tasks with pre-populated quick responses.

- Share the current state of the project with stakeholders and populate Portfolios with this information.

- Use My Tasks to plan your day with a prioritized to-do list.

- Track all your initiatives with project Portfolios. Portfolios show you the real-time status, priority, and progress of all your projects, so you have an accurate view of how you’re tracking toward your goals.

- See any list of tasks on a Calendar to get a clear view of when work is due.

- Create teams to organize your projects and connect teammates with a shared calendar and conversations. You can also control team privacy settings.

- Limit access to any project, create hidden teams for sensitive work, or make public teams and projects for access by your entire organization.

- Designate Organization admins who can add, remove, and manage members and their settings, and enforce password complexity. Asana Enterprise customers have additional controls with SAML and our Admin API.

- Integrate with other tools your team already uses, like G Suite, Slack, Microsoft, Chrome, Github, and more.

- Asana's mobile app helps you track work and stay up to date on the go. Just like the web app, you can use it to create tasks and projects, have conversations about them, and get updates on their progress on and offline.

Asana FAQs

Below are some frequently asked questions for Asana.

Q. What type of pricing plans does Asana offer?

Asana offers the following pricing plans:

Starting from: US$10.00/month

Pricing model: Free, Subscription

Free Trial: Available

Asana Basic:
Free

Asana Premium:
$9.99 per user, per month (billed annually)
$11.99 per user, per month (billed monthly)

Asana Business:
$19.99 per user, per month (billed annually)
$23.99 per user, per month (billed monthly)

Asana Enterprise:
Contact Asana for pricing information.

Q. What are the main features of Asana?

Asana offers the following features:

  • Activity dashboard
  • Activity feed
  • Assignment tracking
  • Automatic updates to inbox/ email
  • Bug tracking
  • Calendar management
  • Completion tracking
  • Configurable workflow
  • Custom fields
  • Custom views and calendars
  • Dashboard creation
  • Due date tracking
  • Email bridge
  • File management
  • Focus Mode and My Tasks list
  • Goal & milestone tracking
  • Inbox management
  • Multiple workspaces
  • Progress tracking
  • Project Sections and Search Views
  • Project conversations
  • Project permissions
  • Project planning
  • Project workflow
  • Real-time changes
  • SSO
  • Search functionality
  • Status reporting
  • Subtasks
  • Task and project creation
  • Task assignment
  • Task attachments
  • Task commenting
  • Task conversations
  • Task management
  • Task prioritizing
  • Task reminders and notifications
  • Template management
  • Third party integrations
  • User access controls

Q. Who are the typical users of Asana?

Asana has the following typical customers:

Large Enterprises, Mid Size Business, Small Business

Q. What languages does Asana support?

Asana supports the following languages:

English, French, German, Japanese, Portuguese, Spanish

Q. What type of pricing plans does Asana offer?

Asana has the following pricing plans:

Free, Subscription

Q. Does Asana support mobile devices?

Asana supports the following devices:

Android, iPhone, iPad

Q. What other apps does Asana integrate with?

Asana integrates with the following applications:

Bitium, Cronforce, DEEP Intranet, Dropbox, Glip, Hubstaff, SeamlessGov, Slack, Usersnap, Zapier

Q. What level of support does Asana offer?

Asana offers the following support options:

FAQs, Forum, Knowledge Base, Online Support, Video Tutorials