About Resource Guru
Resource Guru is the fast, flexible way to schedule people and projects. Get full team visibility in one calendar, create and edit bookings in seconds, and resolve scheduling problems on the fly.
With Resource Guru you can manage team members, freelancers, equipment, and meeting rooms, all in one place. Powerful filters help you find who you need fast and availability is tracked in real-time so you can avoid double-bookings and unrealistic workloads.
Built-in leave management makes it simple to manage vacation, sick days, and other time off. Powerful reports give insights into utilization rates, billable hours, clients, and projects, making forecasting and budgeting a breeze.
Team members can stay up-to-date on assigned work with personal dashboards, calendar integrations, and daily schedule emails.
Resource Guru is powering productivity at companies including Accenture, Ogilvy, and NASA from only $2.50 per person, per month.
Pricing starting from:
US$5.00/month
- Free Version
- Free Trial
- Subscription
Key benefits of Resource Guru
– Get full visibility of team availability
See everyone’s availability at a glance, so you can plan projects and assign work with confidence
– Create schedules in seconds
Simple drag-and-drop scheduling makes it easy to chop and change your plans and shift resources from project-to-project
– Avoid unrealistic workloads
Clash management actively prevents double-bookings and overtime. Better for people, better for projects
– Make vacations part of the plan
Vacations, sick leave, and other time off is easy to book, manage, and analyze, so it never throws projects off track
– Keep your team focused and up-to-date
Help your team stay on top of their work with personalized dashboards and daily schedule emails
– Manage any type of resource
Book everything you need for projects in one place. Schedule equipment and meeting rooms alongside the people using them.
– Find the resources you need fast
Organize your resources any way you like, so you can find the skills you need and assign work to the right people, right away
– Analyze where your time and money is going
Track utilization and billable hours across projects and clients, so you can forecast and budget more accurately
Typical Customers
- Freelancers
- Small Businesses (2-50)
- Mid-size Companies (51-500)
- Large enterprises (500 and more)
Deployment
- Cloud-based
- On-premise
Supported Languages
English
Pricing starting from:
US$5.00/month
- Free Version
- Free Trial
- Subscription
Images
Features
Total features of Resource Guru: 95
Alternatives
Resource Management
NetSuite OpenAir
Deltek Maconomy
Forecast
Reviews
Already have Resource Guru?
Software buyers need your help! Product reviews help the rest of us make great decisions.
- Industry: Information Technology & Services
- Company size: 501–1,000 Employees
- Used Daily for 6-12 months
-
Review Source
Overall rating
- Ease of Use
- Likelihood to recommend 10.0 /10
"Best tool for organized things"
Reviewed on 30/11/2022
Pros
Very easy to use and easy to understand. This tool keep track of my work everytime and what's in list next tell everything. I enjoy this tool on regular basis. This tool tell me my schedule before one day. It has also a best and fast customer service. Split booking is very handy as well.
Cons
I never face any problem with this awsome tool. Best tool of resoursing software. I want to add one thing that it has no undo button if I click booking wrongly otherwise everything great.
- Industry: Industrial Automation
- Company size: 51–200 Employees
- Used Daily for 1-5 months
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Likelihood to recommend 7.0 /10
Clean, easy to use software with lots of room for growth
Reviewed on 25/01/2021
Overall, Resource Guru has been a welcome addition to our operational process. I have thoroughly...
Overall, Resource Guru has been a welcome addition to our operational process. I have thoroughly enjoyed using the software so far and it has certainly made things easier on myself and my team. Although I have a long list of things I think the software can improve on, I hope to work with the development team to open a dialogue on these additions. I know that our application for the software may be unique, but I'm sure the developments will be appreciated by others as well.
Pros
Resource Guru is a very clean-looking software that provides an ease of use unlike I've seen in other products. No training was required to bring my team online with the software, much of it is intuitive. I appreciate the professional look and feel as well as the simplistic interface. Filtering is something that is crucial to our business, and while I love the functionality of it there is definitely room for improvement. Through implementing small workarounds we were able to bring this software online for a team of over 100 field service engineers with very short turnaround (less than three weeks of overlap between the old software and Resource Guru).
Cons
While Resource Guru provides a clean and simple software, at times I find it too simple. There are some features that are built in some places but not others. For example I have the option of custom tags for filtering Resources. I can build out a filter for region, city, desired schedule, skillets, or even favorite food if I want to. However, none of this applies to Projects. I would love to be able to filter projects by region, city, state, or custom tags like skillset and software required. It seems to me that the exact same functionality could be copied and pasted over to Projects.
There are other minor tweaks to be made, like exiting a window. Sometimes I am met with an "are you sure you want to exit" window because I'm currently editing something, but more often than not I am allowed to simply click outside the window or hit escape and all of the editing in progress is lost.
Furthermore, it would be nice to be able to input repeating holidays or events. For example, New Year's Day is always on January 1st. Why do I have to scroll forward and manually input this holiday every year? It would be great to just set it and forget it.
Another addition I would love to see is the ability to mark jobs/projects as tentative or unconfirmed. This could be in the form of a checkbox that adds a gradient to the job so it looks different than the rest. Something simple to differentiate it from confirmed projects is all I'm looking for.
Alternatives Considered
Resource ManagementReasons for Choosing Resource Guru
Resource Guru offers a more professional looking service with the ability for our field engineers to sync their schedule to their own calendar service.Switched From
Google Sheets- Industry: Computer Software
- Company size: 1,001–5,000 Employees
- Used Daily for 1-5 months
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 4.0 /10
RESOURCE GURU - ok for small and medium companys and/or not too demanding user
Reviewed on 07/02/2020
We use it for micro and macro managing of our team. For bigger companies such as ours it is not...
We use it for micro and macro managing of our team. For bigger companies such as ours it is not flexible enough. Reasons as listed above.
Pros
I LOVE the sayings from the sitting guru on the upper right side on the dashboard.
Cons
I miss certain features or find them not to be optimal for end user:
- Colouring certain project or client, without influencing dashboards in other offices worldwide, who happen to work on the same project or client (if I want to mark it regionally)
- Search function is not successfully applicable (you dont't get clean results, without clutter)
- Not optimal print option for weekly overview (Guru in the middle, format wrong)
- Copy function only with shift key + draging the selected entry to duplicate it somewhere else
- Reports export to excell is not usable without modifying the excell spread sheet
- Complicated weekend bookings
Response from Resource Guru
Hi Ana
I'm sorry to hear that you've had some difficulties. I wanted to let you know that we have plans to release custom fields for bookings in future, and this should help you to categorise individual bookings without having to use the "Color by" setting.
When you filter resources you will see all bookings which have been made for them, and we are currently working on a dedicated project/client view to make it even easier to focus in on bookings for specific projects/clients.
Resource Guru was designed to be used as an online tool, so we don't have a print feature right now but we do plan to support printing in future.
I can see you discussed the report downloads with our team and I'd recommend you use the XLSX file rather than the CSV file.
When it comes to booking at the weekend, if your resources aren't normally availability you can create an availability exception as shown here https://bit.ly/31H5S6C You can also flag overtime!
Hope this helps :)
Thanks
Kat
- Industry: Education Management
- Company size: 1,001–5,000 Employees
- Used Daily for 2+ years
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 10.0 /10
Resource Guru: An Easy-to-Use Resource Management Tool
Reviewed on 02/03/2023
Overall, my experience with Resource Guru was positive. The software was easy to use, intuitive,...
Overall, my experience with Resource Guru was positive. The software was easy to use, intuitive, and provided me with a powerful suite of tools to help me manage my team's resources.
Pros
I liked the fact that Resource Guru was incredibly easy to use and allowed me to quickly and intuitively manage my team's resources. The software also allowed me to easily customize the way I view and organize resource data, which was very useful for staying organized.
Cons
One thing I disliked about Resource Guru was that it had a limited selection of integrations. This made it difficult for me to connect the software to other applications I used for project management. Additionally, there were some features that I had to pay extra for, which I felt was not ideal.
- Industry: Marketing & Advertising
- Company size: 201–500 Employees
- Used Daily for 6-12 months
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 10.0 /10
Extremely handy software, easy to use, visibly appealing, great to manage and schedule.
Reviewed on 25/11/2019
Positive, I do enjoy managing RG for our company. My company want us to migrate and start using the...
Positive, I do enjoy managing RG for our company. My company want us to migrate and start using the schedule planned for Office 365, but I had to push back and explain that this software is up to date, already does everything we need it too and Office 365 still has a long way to go before we can use it for what we want. It's safe to stick with RG that we know how to work, we know what it does and what i can't do and it works, no need to change something that isnt broken.
Pros
I like the appearance of the software - its clear, self explanatory, easy to navigate, see the bigger picture to jiggle schedule resource about, etc.
I like how easy and quickly the support team are there to assist when needed.
I like how it shows you who has booked what and the daily reminders via email of what is coming up, etc.
Cons
It isn't a negative but I would like to have a scheduling log, to see at what time and date did someone book a slot onto the schedule. I manage the Creative Studio, depending how many campaigns and the urgency in hitting these deadlines, I need to keep track of the entire departments availability, knowing when i can move things around in order to deliver last min projects. Only myself should have booking access, but I currently share it with Creative Directors, so they can schedule in my absence, but I can't see when they have booked them in so i can keep track. Is this something you could implement, please? Thanks,
Alternatives Considered
Microsoft 365Reasons for Switching to Resource Guru
Office 365 is still a very new software that requires lots of updates and features adding to it, that yourselves already provide.Response from Resource Guru
Hi Isabella
Thanks for the great review - I'm so pleased to hear that you're enjoying Resource Guru :) I'm pleased to say that an activity log is very firmly on our roadmap, and I've made a note to contact you as soon as this is available. You can also keep up to date with new features by signing up to our Newsletter at the bottom of our homepage - https://resourceguruapp.com/
I hope this helps but please don't hesitate to reach out if there's ever anything we can do for you :)
Happy scheduling!
Kat
Resource Guru FAQs
Below are some frequently asked questions for Resource Guru.Q. What type of pricing plans does Resource Guru offer?
Resource Guru offers the following pricing plans:
- Starting from: US$5.00/month View Pricing Plans
- Pricing model: Subscription
- Free Trial: Available
30-day free trial, no credit card required. Grasshopper: $5/user/month (billed monthly) or $4.16/user/month (billed annually). Blackbelt: $8/user/month (billed monthly) or $6.65/user/month (billed annually). Master: $12/user/month (billed monthly) or $10/user/month (billed annually).
Q. Who are the typical users of Resource Guru?
Resource Guru has the following typical customers:
Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000
Q. What languages does Resource Guru support?
Resource Guru supports the following languages:
English
Q. Does Resource Guru support mobile devices?
Resource Guru supports the following devices:
Q. What other apps does Resource Guru integrate with?
Resource Guru integrates with the following applications:
Gmail, Google Calendar, Google Sheets, Jira, Microsoft Outlook, Slack, Zapier
Q. What level of support does Resource Guru offer?
Resource Guru offers the following support options:
Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat
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